Minutes of the Meeting held on Thursday, 7 October 2010
at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Sarah White [Chairman]
Rosemary Sign [Vice-Chairman]
Terry Bohle
Malcolm Prince
Amanda Read
Judith Steventon Baker
Clerks:
Colin Arnett
Noel Brooks
Public: 1
RA/10/72 Apologies for Absence
Apologies had been received from Cllr Young.
RA/10/73 Public Question Time
o Presentation by Steve Cramoysan – Worthys YFC – Steve gave a presentation to members on the outline proposals for changing rooms, team meeting space and toilets at Eversley Park. He was particularly keen to improve the facilities for the welfare and safety of both volunteers and children. He hoped that any new facilities would be open to all sports.
He wished to gain support to identify the need in the WCC Open Space Strategy which will enable access to external funding.
o Claire Welland – Playground Equipment at Church Green – Claire was unable to attend the meeting, but hoped to undertake her presentation at a later date.
RA/10/74 Minutes of the Meeting held on the 2 September 2010
The minutes were agreed as a correct record of the meeting and were signed by Cllr White.
RA/10/75 Matters Arising from the Meeting of the 2 September 2010
o RA/10/64 Playground Equipment Repairs – Cllr White reported that the leg-press had been repaired by the manufacturer under warranty. Progress was being made on the repair of the infant roundabout and the slide rope ladder.
Two quotations had been received for the painting of the fencing at the Children’s Playground in Fraser Road. The clerk hoped to have a third quotation to present to the Finance Committee at its next meeting.
Action – the clerk
Members decided not to pursue the option of having the panels taken away for “dipping”.
o RA/10/64 122-128 Lovedon Lane – Members met with the developer on site and agreed the position of the break-through in the hedge at Upper Broadview and also the line of the new path.
o RA/10/68 Lovedon Lane Bus Shelter – the clerk had received a quotation of £313.07 for the repair of the shelter which he will present to the Finance Committee at its next meeting.
o RA/10/68 Seats, Benches and Picnic Tables – a site meeting had been arranged with the supplier on the 13 October 2010 to review the treatment required for the furniture.
o RA/10/70 Burial Ground Trees – Cllr Sign reported that the Grounds Supervisor had recommended that the trees be crown lifted by some 2ft. The clerk was asked to obtain a quotation for the work. Action – the clerk
RA/10/76 Burial Ground - Registrar’s Report
Members noted the quarterly report. Cllr Sign indicated that the new landscaping work had created an additional 90 cremation plots.
RA/10/77 Ground Supervisor’s Report
Members noted the latest report from Kelvin Mason and were encouraged by his positive comments on the maintenance of the recreation areas.
Cllr Sign agreed to check the urgency of felling the beech tree highlighted at Eversley Park. Action – Cllr Sign
RA/10/78 Project Updates
The Project Status Report had been circulated to members [copy attached].
o Eversley Park All Weather Court – Cllr Sign shared with members the details of the meetings with two further suppliers. An accident to a child had occurred in the existing court. Scandor had undertaken some repair work; however there was clearly a need to replace the facility as soon as possible.
o London Road Corner – Wild Flowers – The offer of underwriting this project from a parishioner of Abbots Worthy had been withdrawn, so after some discussion of the desirability, members agreed to delete this from the project listing as it was not obvious that it had wide support from other parishioners. The clerk was asked to chase HCC for the repair of the bollards. Action – the clerk
o Eversley Park Football Facilities – Members discussed the proposals put forward by Steve Cramoysan and agreed that a meeting should be arranged with Stuart Dunbar-Dempsey to clarify the funding options and the appropriateness of putting such projects on the Open Space listing.
Action – the clerk
RA/10/79 Newsletter
Members discussed the draft copy which had been circulated from Cllr White. All agreed that it was excellent with some minor amendments. The clerk was asked to circulate the revised copy to all councillors for comment. Action – the clerk
The advertisement on the notice boards for a person interested in delivering the newsletter had produced one response. The clerk was asked to reply indicating that the remuneration would be £100 with a requirement to have the newsletter delivered during the last week in October. Cllr White offered to make the deliveries to Abbots Worthy. Action – the clerk
RA/10/80 Church Lane Bus Stop Seat
Cllr White reported that HCC were responsible for the grass verge. The clerk was asked to clarify whether a seat could be placed onto the area and investigate the possibility and potential cost of moving the existing seat in Church Lane. Action – the clerk
RA/10/81 Clerk’s Notices
None
RA/10/82 Chairman’s Notices
o Litter Pick – Cllr White reported that this had been a considerable success.
Members discussed the proposal from Cllr Andrew-Power on the formation of an external committee to organise future events. They agreed to support such an initiative; however they considered that this was a task for volunteers.
RA/10/83 Any Other Business
o Fryers Close – Cllr Read asked if the tree stump could be removed from the grass area between Mountbatten Close. Action – the clerk
o Managing Budgets – Cllr Prince circulated his proposed documentation for formulating bids for capital projects and the monthly monitoring of budgets.
Members welcomed the proposals and Cllr White agreed to be the co-ordinator for budget setting.
RA/10/84 Date of next meeting
The next meeting was scheduled at 7.30pm on the 4 November 2010.
The meeting closed at 9.38pm.
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