Minutes of the Meeting held on Thursday, 4 November 2010
at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Sarah White [Chairman]
Rosemary Sign [Vice-Chairman]
Malcolm Prince
Judith Steventon Baker
Clerk:
Colin Arnett
Public: 0
RA/10/85 Apologies for Absence
Apologies had been received from Cllrs Bohle and Read. David Young had resigned from the Parish Council.
RA/10/86 Public Question Time
None
RA/10/87 Minutes of the Meeting held on the 7 October 2010
The minutes were agreed as a correct record of the meeting and were signed by Cllr White.
RA/10/88 Matters Arising from the Meeting of the 7 October 2010
o RA/10/75 Playground Equipment Repairs – Cllr White reported that the replacement slide rope ladder had been deliver and was awaiting installation.
A verbal quotation of £700 had been received from the supplier to repair the infant roundabout. Members considered this to be excessive and ask the clerk to investigate other options. Action – the clerk
After some discussion members agreed that although replacement fencing at the Fraser Road Playground may be desirable it was not essential and that the proposed replacement was not in keeping aesthetically with the village. We would have to repaint the existing fence at least 6 times i.e. 12-18years worth before it would have been more economical to replace.
After further discussion it was decided that the lowest quotation should be accepted for the painting of the fencing at the Children's Playground in Fraser Road. This is assuming that the contractor could provide us with an assurance that he could keep the area safe whilst the work was in progress. Action – the clerk
o RA/10/77 Ground Supervisors Report – Cllr Sign reported that she had visited the Eversley Park with a tree surgeon, but required further details of the beech tree to be felled. Action – Cllr Sign
RA/10/89 Project Updates
The Project Status Report had been circulated to members
o Eversley Park All Weather Court – details of the proposals from Record/RSS have yet to be received. A project group meeting will be scheduled thereafter to discuss all three submissions. Action – the clerk
A meeting had been arranged with the WCC Open Space Officer on the 18 November 2010.
RA/10/90 Budget 2011-12
Cllr Sign presented the draft proposals for the 2011-12 budget.
After some discussion it was agreed to delete the references to Business and Water rates which would be included in general overheads; reduce the handyman line to £1350; reduce the maintenance line for pitches etc. to £2,800; and increase the newsletter line to £1,075. Members agreed that the capital expenditure on the Youth Shelter could be deferred to 2012-13. [See attachment]
RA/10/91 Newsletter
The delivery of the Newsletter was progressing well. Another parishioner had indicated a wish to assist with future deliveries. Cllr Sign had received a note from Mrs Warner thanking us for the tribute to her late husband. Members agreed that in future this agenda item should be widened to include all communications. Action – the clerk
RA/10/92 Seats
Cllr Sign shared with members the survey undertaken with the supplier on treating all seats. Members agreed that if funding was available from the Finance Committee that all seats should be treated this year at a cost of £1,900 with a view to regular annual maintenance. Action – Cllr Prince
Cllr Steventon Baker clarified for members that the new seat on Forbes Road had been funded by the Tenants Association together with on-going maintenance. The clerk was asked to seek permission from HCC to place a seat on the verge at the junction of Church Lane and The Woodlands. If granted, members would then seek to review funding for the costs of £795. Action – the clerk
Cllr Steventon Baker indicated that funding may be available from the Tenants Association. Action – Cllr Steventon Baker
RA/10/93 Hedges and Verges
Cllr White reported that the problems with the hedge on Stoke Charity Road had now been resolved. With regard to the boundary hedge on Eversley Park members asked the clerk to clarify the current status with WCC and Scandor and write to the parishioner who had highlighted the problems. Action – the clerk
RA/10/94 Clerk's Notices
o Dog Bins – the proposals from the Finance Committee to change contractor as at the 1 January 2011 were outlined to members.
o Football – Members confirmed their agreement to two additional teams to play at Eversley Park on Sundays.
RA/10/95 Chairman's Notices
o HALC AGM – Cllr White shared with members her attendance at the meeting.
The website had gained third place in the award for the best website.
There were other categories that we may wish to enter in the future.
o Cycling to School – Members agreed to extend the trial period indefinitely whilst monitoring the adjacent grass during the winter period. Action – the clerk
RA/10/96 Any Other Business
None
RA/10/97 Date of next meeting
The next meeting was scheduled at 7.30pm on the 6 January 2011.
The meeting closed at 9.12pm. |
