Minutes of the Meeting held on Thursday, 4th March 2010
at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Rosemary Sign [Chairman]
Dawn-Marie Cox
Jim Marshall
Peter Warrener
Denis Welstead
David Young
Clerk: Colin Arnett
Public: 0
RA/10/13 Apologies for Absence
Apologies had been received from Cllr White.
RA/10/14 Public Question Time
None
RA/10/15 Meeting Dates Change
Due to the exceptional circumstances of the departure of Barbara Fairbrother and the holiday commitments of Colin Arnett, members unanimously invoked para’ 1.1 of the Standing Orders and changed the date of the Finance Committee meeting from the 10 March to the 17 March 2010 and the Parish Council meeting from the 15 March to the 22 March 2010. Action – the clerk
RA/10/16 Minutes of the Meeting held on the 4 February 2010
The minutes were agreed as true record of the meeting and were signed by Cllr Sign.
RA/10/17 Matters Arising from the Meeting of the 4 February 2010
None
RA/10/18 Project Updates
The clerk tabled a project status report [Copy attached].
- Eversley Park All Weather Pitch – a consultation meeting had been scheduled with users at 4.30 pm on the 10 March 2010. Cllr Marshall had agreed to take the lead.
- Youth Shelter – the supplier had cancelled the meeting scheduled for the 4 March 2010. The clerk is to arrange another date. Action – the clerk
- London Road Corner Wild Flowers – Cllr Cox generously agreed to fund this project if funding was not forthcoming from other sources. The clerk was asked to check that the quotation included all four corners of the junction and to chase HCC Highways on the repair of the bollards. Action – the clerk
- Burial Ground Landscaping – the clerk circulated the quotation from Scandor. Members asked that two other quotations be sourced. Action -the clerk
- Church Green/Firs Crescent – the clerk reported that he had held a “snagging meeting” with the contractor and landscape architect.
RA/10/19 Grounds Maintenance Contract
Cllr Marshall shared with members the conclusions from the tendering process and the subsequent presentations from the two short-listed contractors.
Cllr Welstead expressed his concerns that the very low tender had not been investigated further. Cllrs Marshall and Sign considered it not to be a viable option.
Members agreed that a recommendation that Scandor be awarded the contract be placed before the Finance Committee and Parish Council for approval. Action – the clerk
RA/010/20 Newsletter
Cllr White had circulated a draft copy of the newsletter to members for comment.
It was agreed that a tear-off survey slip on the 30mph limit be included in the newsletter. The word “play” should be deleted to the Over 60’s Equipment and the parish office hours be amended to start at 10.30am. Action – the clerk
RA/10/21 Website
Members were delighted that the website had been awarded first place in the 7th Hantsweb Awards.
Cllr Cox expressed her concerns that the number of returning visitors to the website was low. The clerk was asked to investigate. Action – the clerk
RA/10/22 Clerk’s Notices
- Church Green – Members agreed to a “Songs of Praise” being held on the evening before the village fete. Action – the clerk
- Upham FC – Members agreed to the request from Upham FC to use the bottom pitch for next season while their pitch was being renovated. Action – the clerk
- Over 60’s Exercise Equipment – a letter had been received from the Grove Day Centre expressing their thanks for the equipment which is regularly used by their clients.
RA/10/23 Chairman’s Notices
- Chairman’s Drinks and Nibbles – it was agreed that this should be scheduled after the April Parish Council meeting.
- School Travel Plan – Members agreed that this should be discussed at the next meeting when Cllr White would be present.
- Scheduling of R&A Meetings – Cllr Cox suggested that with the demise of project funding, that meetings should be re-scheduled on lesser frequency. Cllr Sign suggested that a review take place in the Autumn.
- Notice Boards – Cllr Warrener had found that notices are being removed by other parties. It was agreed that the situation should be monitored.
- KWACC – Members agreed that Cllr Welstead’s reports should be presented to Parish Council.
Action – Cllr Welstead
- Hampshire Chronicle Focus on Kings Worthy – Members agreed that the large group photograph should be taken outside of the Kings Worthy Centre and not on Church Green. Action – the clerk
RA/10/24 Date of next meeting
The next meeting was scheduled at 7.30pm on the 1 April 2010.
The meeting closed at 9.10pm.
R&A Projects – Status Report as at 4 March 2010
* project to be funded from parish and not open space monies
| LOCATION |
PROJECT |
PRIORITY |
ESTIMATED COST |
COMMENT |
| Eversley Park |
All Weather Court Replacement Basketball Posts and New Surface |
1 |
Fencing
£14,502
Basketball Units £2,938
Re-surfacing
£5,225
|
Headbourne Worthy Pc Have Agreed Funding From Their Open Space Fund
Meeting Arranged with Youth Representatives |
|
| |
Football - Improve Entrance to the Bottom Adult Football Pitch |
1 |
£7,605 |
Work Completed |
| |
Car Park Re-surfacing [part] |
1 |
£320 |
A Small Amount of Landscaping Work is Required. Wcc Have Approved Open Space Funding. |
| |
Filling in Car Park Pot-Holes |
1 |
| |
Public Toilet Facilities* |
3 |
|
|
| |
Youth Shelter |
1 |
£4,995 |
|
Land Off Hookpit Farm Lane
[Top Field] |
Transfer of Part of the Land. |
2 |
|
Ratified by PC |
| London Road Corner |
Wild Flowers |
1 |
£910 |
|
| Castle Rise |
Landscaping |
2 |
|
|
| Burial Ground |
Landscaping* |
|
£6650 |
|
|
