Minutes - Recreation and Amenities Committee Meeting

This page was last updated on Monday, February 8, 2010

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Present:

Councillors:
Rosemary Sign [Chairman]
Jim Marshall
Peter Warrener
Sarah White

Clerk: Colin Arnett

Public: 0

RA/10/01 Apologies for Absence

Apologies had been received from Cllrs Cox, Welstead and Young.

RA/10/02 Public Question Time

None

RA/10/03 Minutes of the Meeting held on the 5 November 2009

The minutes were agreed as true record of the meeting and were signed by Cllr Sign.

RA/10/04 Matters Arising from the Meeting of the 5 November 2009

• RA/09/92 Handyman CRB Check – the clerk reported that the forms to be completed through the HCC Human Resources Service Centre involved disclosing detailed information such as Bank/Building society accounts which the handyman was reluctant to disclose. Members agreed that as the handyman had no direct one to one contact with children that the procedure was not appropriate and should not be applied.
  
  
• RA/09/98 BT Telephone Kiosk Springvale Road – the clerk confirmed that he had written to BT indicating that the PC did not wish to purchase the kiosk.
  
  

RA/10/05 Burial Ground - Registrar’s Report

Members noted the registrar’s report on the Burial Ground.

Cllr Sign expressed her concerns regarding the amount of chalk on the top of newly established graves. The clerk was asked to investigate the costs involved in having a “biffo bag” of top soil available to grave diggers. Action – the clerk

RA/10/06 Project Updates

The clerk tabled a project status report [Copy attached].

• Eversley Park All Weather Pitch – the clerk was awaiting written confirmation from Headbourne Worthy PC on agreement to access their Open Space funds towards this project. It is understood that they wish to have a representative on the project team.

Members agreed that an open meeting should be held at the WSSC for consultation with the users of the pitch. Notices should be placed on the fencing surrounding the pitch.
Action – the clerk

• Eversley Park Car Park – the additional landscaping work was on hold until the weather improved.
  
  
• Church Green Play Equipment – Cllr Sign referred to the recent reports for play equipment at Church Green. She confirmed with members that funding was not available.

RA/10/07 Grounds Maintenance Contract

The clerk reported that the tender documentation had been sent to four contractors on the 28 January 2010 with them to be returned on or before the 25 February 2010.

The clerk thanked Cllrs Sign and Marshall for their assistance with proof reading the documentation.

RA/010/08 Newsletter

Cllr White agreed with members that the date for the next edition of the newsletter should be April 2010.

 

Suggested items for inclusion were; details of the limit for business notices on our notice boards – one month/twice a year; Parish Plan; Green issues etc

RA/10/09 Website

The website appeared to be functioning well with the clerks acting as co-ordinators.

RA/10/10 Clerk’s Notices

• Tree Warden – Cllr Sign shared with members that Brian Roscoe had agreed to undertake this voluntary role and had submitted his first report.
  
  
• Play Area Inspections – the clerk had arranged with WCC for their independent inspector to undertake the annual inspection of our play equipment.
  
  
• Vandalism – details of the cost of recent vandalism to bus shelters had been highlighted on the website.
  
  
• Church Green – Members agreed to the village fete being held on Church Green.

The clerk was asked to clarify with the youth worker the charitable status of their request to use Church Green for the BFG Family Fund Day. Action – the clerk

The clerk confirmed that a sign had been ordered for the area while the bye-laws were still being considered

RA/10/11 Chairman’s Notices

• Political Party Involvement in Parish Matters - Members expressed their concerns regarding the recent intrusion by political parties into parish matters. Members supported Cllr Warrener in his initiative to write to the Hampshire Chronicle.
  
  
• Litter Pick – Members agreed that the next session should be scheduled for Saturday 20 March 2010.
  
  
• Dog Fouling- reports had been received of incidents on Springvale Road at the junction with Legion Lane. Members asked the clerk to inform the WCC Dog Warden. Action – the clerk
  
  
• Tesco Express - Cllr Sign asked the clerk to arrange an update meeting with the manager of Tesco Express. Action - the clerk

RA/10/12 Date of next meeting

The next meeting was scheduled at 7.30pm on the 4 March 2010.

The meeting closed at 9.03pm.

R&A Projects – Status Report as at 4 February 2010

* project to be funded from parish and not open space monies

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