Minutes of the Meeting held on Thursday, 1st April 2010
at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Rosemary Sign [Chairman]
Dawn-Marie Cox
Jim Marshall
Peter Warrener
Sarah White
David Young
Clerk: Colin Arnett
Public: 0
RA/10/25 Apologies for Absence
Apologies had been received from Cllr Welstead.
RA/10/26 Public Question Time
None
RA/10/27 Minutes of the Meeting held on the 4 March 2010
The minutes were agreed as true record of the meeting and were signed by Cllr Sign.
RA/10/28 Matters Arising from the Meeting of the 4 March 2010
None
RA/10/29 Burial Ground – Registrar’s Report
Members noted the registrar’s quarterly report on the Burial Ground
RA/10/30 Project Updates
The clerk tabled a project status report [Copy attached].
- Eversley Park All Weather Pitch/Youth Shelter – Cllr Marshall reported on the consultation meeting which had been held with users. Although only two youths had attended, the ideas put forward were very positive. They suggested that the area should be also marked for girl’s games.
It was agreed that contact be made with the games teacher at Henry Beaufort School for her advice on marking the area. Action – the clerk
They were very keen to have a new youth shelter and suggested that it be located adjacent to the WSSC to improve security.
- Eversley Park Car Park Landscaping – the clerk was asked to chase Scandor for the completion of this work. Action – the clerk
- Burial Ground Landscaping – the clerk informed members that he had forwarded details to two contractors for quotations for the work. Action -the clerk
RA/10/31 Grounds Maintenance Contract
The clerk had prepared a draft contract which he had forwarded to the Grounds Supervisor for comment.
RA/010/32 Newsletter
Cllr Sign thanked Cllr White for her efforts in producing the latest edition of the newsletter. The clerk had arranged for its distribution. Members expressed concerns that it should not be distributed with any political leaflets. Action – the clerk
Cllr Sign also thanked Cllr White for organising the recent litter pick within the village.
RA/10/33 Website
Members suggested that this item and the newsletter should appear quarterly on the agenda. Action – the clerk
RA/10/34 Burial Ground and Pitch Fees for 2010/11
Under the National Code of Local Government Conduct, Cllr White declared an interest in the Worthys Youth Football Club and withdrew from the meeting.
Members discussed the level of fees for this year.
The clerk informed members that WCC had increase burial fees by 8.5%.
After giving consideration to the cost of the maintenance work undertaken in both areas and that no increase was applied last year, members agreed that the fees be increased by 4% broadly in line with Inflation. Action – the clerk
RA/10/35 Village Fete – KWPC Stall
Members discussed the option of having a stall at the village fete and agreed that it would be desirable to maintain the profile of the PC.
Several ideas were put forward. It was agreed that a map of the village mounted on a board with photographs of the projects undertaken within the village, together with a competition to identify the areas should be pursued. Action Cllrs Cox, Marshall, White and Young.
The clerk was asked to inform the fete organisers. Action – the clerk
RA/10/36 School Travel Plan
Cllr White shared with members several ideas relating to the school travel plan. These included possible upgrades to the paths surrounding Eversley Park and using paths for cycling. Members agreed that widening the path at Eversley Park between Campion Way and the school was desirable. However changing the regulations to allow cycling on paths would be difficult.
Cllr Young highlighted the need for a footpath on Nations Hill between Lynn Way and the school.
RA/10/37 Clerk’s Notices
- Church Green Sign – Members approved the quotation from Scandor to erect the sign at Church Green. Action – the clerk
- Eversley Park Mini-Soccer Pitches – Members approved the request from the Worthys Youth Football Club to hold a tournament on the 3 May 2010. Action – the clerk
- Church Green – Members approved the request from the 3rd Winchester Scouts to hold an event on the evening of the 25 May 2010 without charge. The clerk was asked to remind them that barbeques are not permitted. Action – the clerk
RA/10/38 Chairman’s Notices
None
RA/10/39 Date of next meeting
The next meeting was scheduled at 7.30pm on the 6 May 2010.
The meeting closed at 9.10pm.
R&A Projects – Status Report as at 1 April 2010
* project to be funded from parish and not open space monies
| LOCATION |
PROJECT |
PRIORITY |
ESTIMATED COST |
COMMENT |
| Eversley Park |
All Weather Court Replacement Basketball Posts and New Surface |
1 |
Fencing
£14,502
Basketball Units £2,938
Re-surfacing
£5,225
|
Meeting held with
the Youth Representatives |
|
| |
Car Park Re-surfacing [part] |
1 |
£320 |
A Small Amount of Landscaping Work is Required. Wcc Have Approved Open Space Funding. |
| |
Filling in Car Park Pot-Holes |
1 |
| |
Public Toilet Facilities* |
3 |
|
|
| |
Youth Shelter |
1 |
£4,995 |
Meeting with Manufacturer Cancelled – To be Rearranged |
Land Off Hookpit Farm Lane
[Top Field] |
Transfer of Part of the Land. |
2 |
|
Ratified by PC |
| London Road Corner |
Wild Flowers |
1 |
£910 |
Permission Requested from HCC – Awaiting Response
Cllr Cox has agreed to Underwrite the Project |
| Castle Rise |
Landscaping |
2 |
|
|
| Burial Ground |
Landscaping* |
1 |
£6650 |
Two Further Quotations Being Sought |
|
