Minutes of the Meeting held on Wednesday 13 January 2010
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Peter Warrener [Chairman]
Dawn-Marie Cox
Ian Gordon
Derek Smithers
David Young
Clerk/Finance Officer:
Barbara Fairbrother
Public: 0
F/10/01 Apologies for Absence
Apologies were received from Cllr Jim Marshall, and Clerk Colin Arnett.
It was discussed that due to the recent bad weather there had been some staffing problems in the office. It was suggested that the purchase of a laptop computer could be purchased as additional office equipment and useful if such a situation were to arise again.
F/10/02 Minutes of the Meeting held on the 16th December 2009
The minutes were agreed as a true record of the meeting and were signed by Cllr Warrener.
F/10/03 Matters Arising from the Minutes of 16th December 2009
- F/09/114 Grit Bins – The Clerk reported that there had been some confusion regarding the ordering of grit bins, which has now been resolved. There will be three bins installed – one each at Ramsay Road, Forbes Road and Castle Rise/Edinburgh Road.
- F/09/114 Audit Review & Risk Assessment – Members discussed the role of the internal auditor and considered it appropriate to review the auditor after a period of some five years with the present incumbent.
Concerns were also expressed that the office accounting software had not been updated for some eight years and was no longer supported.
Members asked that the RFO investigate other software packages.
There was some reluctance on the part of the RFO to implement such changes, however members considered that it was essential and asked that they be actioned.
A meeting following the Finance Meeting was arranged to discuss with the RFO the position with regard to the Audit Review and Risk Assessment.
- F/09/114 Telephone Kiosk – It was discussed that clarification should be obtained as to whether the proposed kiosk was originally one that the Council had asked to be retained.
However, it was agreed that it should not be retained as an information point due to the location and expensive cost of relocating it.
Action – the Clerk
- London Road Bus Shelter – the RFO has received notification that a Claim Form is being dispatched by the insurance company. Action – the RFO
- F/09/118 Electrical Testing – The testing had been undertaken and a report and certificate is to be sent to the Council.
F/10/04 Public Question Time
None
F/10/05 Project Updates
None
F/10/06 Budget & Precept Recommendations 2010 – 2011 & Grant Applications
- Members agreed to recommend for ratification at the PC meeting a Precept application of £109,640 and a Budget of £119.090.
- Grant Applications – Members agreed the list of Grants [copy attached] for ratification at the PC meeting.
F/10/07 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for December 2009.
It was discussed that the inclusion of a playground at Church Green should be considered by the R&A committee and subsequently a recommendation made to the PC.
F/10/08 RFO’s and Clerk’s Notices
The R&A Committee was unable to meet due to the bad weather.
F/10/09 Chairman’s Notices
Earlier meeting time: It was suggested that the proposed earlier start time of 8.30am for Finance meetings should be left to be considered by the Committee following the May elections.
F/10/10 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £7,897.80 See schedule attached.
F/10/11 Date of next meeting
The next meeting was arranged for Wednesday 10th February 2010 at 9.30am.
The meeting closed at 10.32am |
