Minutes of the Meeting held on Wednesday 11 August 2010
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Malcolm Prince [Chairman]
Bob Barnes
Terry Bohle
Denis Welstead
County Councillor: Jackie Porter
Active Accounting: Dawn Marie Cox
Public: 1
F/10/84 Apologies for Absence
Apologies for absence had been received from Cllrs Gordon and White.
F/10/85 Public Question Time
The one member of the public congratulated the PC for implementing a new accounting system. He also asked for an update on the funding remaining in the WCC Open Spaces Fund.
Cllr Porter confirmed that the THMC were prepared to fund the increase in the caretaker’s salary backdated to the 1 April 2010.
Members agreed that the proportion of costs paid by each party for the Kings Worthy Centre should be reviewed as a priority. The existing agreement was based on electricity usage which could skew the figures.
Members endorsed the need for a formal “Memorandum of Understanding” to be drafted detailing the responsibilities of each party.
A meeting was arranged for the 1 September 2010. Cllr Porter is to circulate a draft document. Cllr Welstead indicated that it should include “Health and Safety” aspects.
F/10/86 Minutes of the Meeting held on the 14 July 2010
The minutes were agreed as a true record of the meeting and were signed by Cllr Prince.
F/10/87 Matters Arising from the Minutes of 14 July 2010
None
F/10/88 Cheque Signatories Update
The new bank mandate with new cheque signatories had been lodge with NatWest Bank. They had misplaced some of our paperwork. However it is hoped that the new signatories will be in place for the next meeting.
F/10/89 Project Updates
- Byelaws – Work is progressing on drafting the byelaws and these would in due course be submitted to the Parish Council for review and approval.
- Burial Ground - The landscaping work is underway. The contractor anticipates completion this week.
F/10/90 Managing Budgets
Cllr Prince wished to include this as a monthly agenda item. He emphasised the importance of managing budgets to maintain control of expenditure. He is also keen to allocate ownership to each budget.
F/10/91 Dog Bins
In the absence of Cllr Gordon, this item was deferred to the next meeting.
F/10/92 To Receive Statement of Accounts
The draft management and activity reports for July 2010 were circulated.
Active Accounting were unable to circulate the final monthly figures as the bank statements were not available. The management reports will be circulated to members next week on receipt of the statements.
F/10/93 RFO’s and Clerk’s Notices
- Seats – Members agreed that the budgetary provision for the treatment of the seats could be spent. Action – the clerk
- Fraser Road - Exercise Equipment – Members approved the cost of £53 for a sign indicating that the area closed at 9pm. Cllr Prince suggested that the KWPC lettering on the sign should be secondary to that of the notice. Action – the clerk
- KWCC Gutter Clearance – Members approved the quotation of £225 for the repair and cleaning of the gutters and down-pipes. They suggested that it be deferred until after the Autumn leaf fall.
Action – the clerk
- Parish Office Freephone Number – Members agreed that this service should be discontinued as the take up had been minimal over recent months. Action – the clerk
F/10/94 Chairman’s Notices
None
F/10/95 To Authorise Invoices for Payment
These were agreed retrospectively.
F/10/96 Any Other Business
None
F/10/97 Date of next meeting
The next meeting was scheduled at 9.30am on the 15 September 2010
The meeting closed at 11.20am. |
