Minutes of the Meeting held on Wednesday 10 November 2010
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Malcolm Prince [Chairman]
Ian Gordon [Vice-Chairman]
Bob Barnes
Terry Bohle
Denis Welstead
Sarah White
Clerks:
Colin Arnett
Noel Brooks
Public: 0
F/10/128 Apologies for Absence
There were no apologies for absence
F/10/129 Public Question Time
None
F/10/130 Minutes of the Meeting held on the 13 October 2010
The minutes were agreed as a true record of the meeting and were signed by Cllr Prince.
F/10/131 Matters Arising from the Minutes of 13 October 2010
o F/10/116 Temporary Lit Speed Signs – Cllr Gordon indicated that he was awaiting further information of the sharing arrangements with other parishes from Jackie Porter.
o F/10/121 Dog Bins – Cllr Gordon offered to monitor the new contract for the emptying of bins. Action – Cllr Gordon
o F/10/123 HALC Affiliation Fees – Cllr White reported that councils had voted for the 8% increase at the HALC AGM.
o F/10/123 SAGE Training – the basic training modules had been booked for the Deputy Clerk to attend in January.
F/10/132 Project Updates
o Eversley Park All Weather Court – Cllr White reported that details of the proposal from Record/RSS have yet to be received. A project group meeting will be scheduled thereafter to discuss all three submissions.
A meeting had been arranged with the WCC Open Space Officer to discuss the funding of projects.
o Fraser Road Playground Fencing – Members ratified the decision of the R&A Committee to have the railings painted, accepting the lowest tender of £985. Cllr White indicated that replacement fencing may be desirable, however it was not essential and that the proposed replacement fencing was not in keeping aesthetically with the village.
o London Road Corner – Wild Flowers – Cllr Gordon suggested the possibility of resurrecting this project to improve the entrance to the village. Cllr White pointed out the proposal had come from just one parishioner and that safety concerns regarding visibility at this junction were paramount.
F/10/133 Budget 2011/12
Cllr Prince circulated the draft proposals on the budget for 2011/12.
The current advice received indicated that the budgets of parish councils would not be capped in the forthcoming year. The figures have therefore been based
on the increase in RPI of 4.6%.
Members discussed the proposals and broadly accepted the draft figures.
The issue of funding computer consumables for councillors was raised. Members considered that this should be discussed in the wider forum of the Parish Council
meeting. Action – Cllr Prince
Cllr Prince hoped to present a definitive set of figures to the next meeting.
Members asked that a formal vote of thanks be recorded for the work which Cllr Prince had undertaken in preparing the budget.
F/10/134 Risk Management Assessment
Cllr Bohle reported that he and the new deputy clerk were making steady progress in completing this exercise. Action – Cllr Bohle/Noel Brooks
F/10/135 To Receive Statement of Accounts
The RFO reported that only draft figures were available for members.
Cllr Prince agreed to circulate his usual report to members once the full month’s figures were received. Action – Cllr Prince/RFO
F/10/136 RFO’s and Clerk’s Notices
o The Mystery of Christmas – A request had been received to print the posters and fliers for this event. Members discussed the option of out-sourcing the printing, but agreed that the work could be undertaken in the parish office. Action – Cllr Welstead/clerk
F/10/137 Chairman’s Notices
None
F/10/138 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £3,728.73.
See schedule attached.
F/10/139 Any Other Business
o Newsletter Deliveries – Cllr White indicated that the majority of newsletters had been delivered, however some areas were still to be covered. The student who had agreed to undertake the deliveries had now returned to college and was unable to complete the exercise. Members agreed that the sum of £10 should be deducted from her fee to cover the outstanding work. Action – the clerk
F/10/140 Date of next meeting
The next meeting was scheduled at 9.30am on the 15 December 2010
The meeting closed at 11.09am.
Invoices for Payment – November 2010
The following invoices have been received since the last meeting of the Finance Committee. Officer’s remuneration and payments made automatically from the council’s bank accounts, such as bank charges and direct debits, may not be shown as they are dealt with outside the Committee cycle.
The Finance Committee is asked to authorise payment of the following invoices;
Cheques to be authorised
| Name of Supplier |
Nature of Works |
Invoice Value (Incl. VAT) |
A Stewart Heating & Plumbing
|
Recharge to THMC |
1,550.00 |
Active Accounting
|
Monthly Accounts [Sept] |
176.25 |
| Box-It |
Document Storage |
11.43 |
| Silver Springs Nurseries |
Burial Ground |
8.95 |
| Clerks & Caretakers |
Clerks & Caretakers |
889.23 |
| Premier Polish Co. |
Recharge to THMC |
576.88 |
| Viking Direct |
Office Stationery |
42.22 |
| Viking Direct |
ditto |
45.99 |
| Culverlands Press |
Newsletter |
302.00 |
| TLC-Online |
Website |
55.00 |
| Max Francis |
Handyman |
54.28 |
| British Legion |
Poppy Appeal |
16.50 |
| |
|
|
| |
TOTAL CHEQUES |
£3,728.73 |
|
