Minutes of the Meeting held on Monday, 22nd March 2010
at 7.30 pm at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Peter Warrener [Chairman], Ian Gordon, Tony Jacobs, Derek Smithers, Sarah White, David Young
Also present:
WCC Cllr Robert Johnston
Clerk:
Colin Arnett
Press & Public: 0
PC/10/25 Apologies
Apologies for absence had been received from Cllrs Cox, Marshall, Sign and Welstead, CCllr Jackie Porter, PC Robin Tebb and PCSO Sarah Brazier
PC/10/26 Public Question Time
None
PC/10/27 Reports from Police/County Councillor/City Councillor/School Governor/Parish Councillors
- Police Report – the clerk circulated the monthly report from PC Tebb. Members were pleased to be receiving these monthly reports. Cllr White had attended the monthly surgery and was disappointed at the low turnout. It was suggested that the Neighbourhood Watch co-ordinators should assist in publicising these monthly events. Action – the clerk/PC Tebb
- County Councillor Jackie Porter – No report
- City Councillor Robert Johnston – Cllr Johnston circulated a report and highlighted Land Ownership Issues, Network Rail Bridge Closures and Planning Reserves Sites.
- School Governor’s Report – Cllr White updated members on the activities at the school. These included a cross-country run, a book week and litter picking.
Cllr Warrener thanked Cllr White for organising the recent litter pick. Cllr Gordon indicated that the Winchester Litter Pickers may be interested in attending our next event.
Action – Cllr White
- Parish Councillors – Cllr Gordon informed members of the consultation meeting arranged by Network Rail at the WSSC at 6.30pm on the 23 March 2010.
PC/10/28 Minutes of the Meeting held on 15 February 2010
The minutes were agreed as a true record with one amendment – PC/10/19 add to third point “resident’s” vehicles - and were signed by Cllr Warrener.
PC/10/29 Matters arising from the Minutes of 15 February 2010
- PC/10/14 30mph Limit – the clerk confirmed that the petition had been forwarded to HCC.
- PC/10/16 Grit Bins – a letter had been received from HCC for Parish Councils to bid for addition bins. Members agreed that this should be referred to the Planning and Highways Committee.
Action – the clerk
- PC/10/20 Review of Standing Orders – Members agreed that this should be deferred until after the election.
- PC/10/21 Chairman’s Drinks and Nibbles – Members agreed that this should be held at 8.30pm after the last meeting of the current parish councillors on the 19 April 2010. The scheduled start of the meeting should be brought forward to 7pm. The clerk was asked to circulate invitation to councillors and their partners and others associated with the PC. Action – the clerk
PC/10/30 Parish Plan
Cllr Smithers updated members on the progress of the Parish Plan.
The pilot survey of parishioners was being analysed. The responses were particularly concerned on the developments within the village resulting in the loss of green spaces, increases in traffic and the urbanisation of the village. The next meeting of the project group is to be held on the 25 March 2010 where a representative of Liss PC is to share their experiences of compiling a project plan.
PC/10/31 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
Planning and Highways Committee – 24 February 2010
The minutes of the meeting were presented by Cllr Gordon;
- 30mph Limit - a member of the public had attended the meeting and put an alternative view of reducing the limit on Springvale Road to members.
- Woodhams Farm – Members considered an application for the erection of 5 no. timber chalets for tourist/recreation usage. Cllr Warrener expressed his concerns at the continuing developments at Woodhams Farm.
- Network Rail Bridge Closures - Liaison had continued with Network Rail on the proposed bridge closures.
- Grass Verges – Concerns had been expressed over weed spraying by Serco.
Recreations & Amenities Committee – 4 February 2010
The minutes of the meeting were presented by Cllr Warrener;
- Hampshire Chronicle Focus on Kings Worthy – the Chronicle regretted that the venue for the group photograph could not be changed to the Kings Worthy Centre as invitation to interested parties had already been sent.
In the light of recent reports Cllr Warrener shared with members the S106 Agreement for Church Green which states “”that a children’s play area [if required by the Council] shall be located as shown”
Finance Committee – 17 March 2010
The minutes of the meeting were presented by Cllr Warrener;
- IT System Proposal – Members unanimously approved the upgrade to the parish office computer system, together with the implementation of the SAGE accounting software. Action – the clerk
- Additional Income – Members agreed that every effort should be made to increase the income of the PC.
The recommendations contained within all the minutes were agreed and are subject to follow up checks by councillors and clerks
PC/10/32 Clerk’s Resignation
Cllr Warrener reported that a small sub-committee had been formed to appoint a replacement following the resignation of Barbara Fairbrother, consisting of the chairman of the sub-committees, together with the vice-chairman
They had decided not to continue the job-share arrangement, but to appoint a deputy clerk and were preparing a draft advertisement, person specification, together with a job description. In the interim Colin Arnett had agreed to increase his hours of work as the workload demanded.
Member’s unanimously agreed to give authority for the sub-committee to appoint a replacement.
Cllr Warrener had written to Barbara thanking her for work with the PC.
PC/10/33 Award of the Grounds Maintenance Contract
Members ratified the decision of both the Recreation & Amenities and Finance Committees that Scandor be awarded the contract for three years commencing on the 1 April 2010.
Members agreed with Cllr Jacobs that a file note be prepared detailing the assessment for the choice of contractor. Action Cllrs Marshal & Sign
PC/10/34 Clerk’s Notices
None
PC/10/35 Chairman’s Notices
- Village Fete – Members agreed that the option of a PC stall at the Village Fete should be referred to the R&A Committee. Action – the clerk
PC/10/36 Date of Next Meeting
The next meeting was arranged for 7.00 pm on the 19 April 2010.
The meeting closed at 9.30 pm
|
