Minutes of the meeting held on Monday, 20th September 2010
at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: Sarah White [Chairman], Kirstie Andrew-Power, Terry Bohle, Ian Gordon, Malcolm Prince, Mandy Read, Rosemary Sign, Judith Steventon Baker and Denis Welstead
Also present:
Cllr Robert Johnston
PC Robin Tebb
No Press; Public: 0
PC/10/83 Apologies
Apologies for absence had been received from Cllrs Warrener and Young. CCllr Porter and Cllr Barnes did not attend.
PC/10/84 Public Question Time
None
PC/10/85 Reports from Police/County Councillor/City Councillor/School Governor/Parish Councillors
- Police Report – PC Tebb submitted his monthly reports from mid-July to mid- September 2010 [copies attached]. He shared with members the details of the major incidents. Of particular concern were the road traffic accidents at the junction of the A33 and London Road. Colleagues are investigating possible improvements
- County Councillors – Members noted the monthly report from Jackie Porter which had been circulated prior to the meeting.
- City Councillors – Robert Johnston spoke on the report from himself and Jane Rutter. He highlighted the decision on Barton Farm being taken to judicial review.
With regard to shaping the future of our communities, the Government has abolished regional housing targets and launched a new era of “localism” in decision making.
Jane wished to raise the insurance implications of the Worthies Festival and the possibility of the PC extending its insurance to cover the festival events. Councillors agreed to investigate the potential cost of insuring Festival events held on Parish Council recreation areas.
Robert also understood that Drew Smith were to purchase the development rights of Top Field from Milford Homes.
- Parish Plan – Cllr Prince updated members on the progress to date. The launch meeting is to be held on the 23 September at the WSSC. The target date for the distribution of the questionnaire is mid-October 2010
- School Governor’s Report – Cllr White reported that interviews are to be held shortly for the post of head teacher. Julie Mullane is acting head for three days a week. Work on the pre-school and children’s centre is progressing well.
Several governor vacancies will be presented shortly.
Fifteen children have been invited to the launch of the new Queen Elizabeth liner in Southampton.
Citizen’s Advice Bureau – Cllrs White and Steventon Baker had attended the AGM.
Policing Partnership – Cllr Gordon had circulated his notes on the meeting to members. The need to achieve savings had placed a stop on recruitment.
Shaping the future of our Communities – Cllr Gordon had attended this WCC meeting to launch “localism” in decision making. Kings Worthy are a lead parish and have a requirement to consult widely in this community lead project. Cllr Gordon is anticipating the involvement of the parish plan group. Cllr White suggested that feedback could be gathered from an article in the newsletter. WCC have set a deadline of the 10 December 2010 for responses.
Kings Worthy Festival – Cllr Prince briefed members on the progress to date. Members unanimously agreed that PC owned recreation areas could be used without charge, provided that the planned activities were approved by the Council.
PC/10/86 Minutes of the Meeting held on the 19 July 2010
The minutes were agreed as a true record and were signed by Cllr White.
PC/10/87 Matters arising from the Minutes of 19 July 2010
- PC/10/71 Stoke Charity Road – Cllr White outlined the initiatives that had been taken to deal with the overgrown hedge. PC Tebb will visit the householder if required.
- PC/10/71 Tubbs Hall Management Committee – Cllr White shared with members the outcome of the meeting with Jackie Porter. The exterior of the building is the responsibility of the PC. The interior dividing line for maintenance is the hallway/kitchen wall. The division of costs is based on the twin electricity meters. A Memorandum of Understanding is to be drafted and agreed by both parties on the division of responsibilities and costs.
Councillors approved the proposed increase in salary for the caretakers
A meeting has been arranged with the caretakers on the 23 September 2010.
All parties agreed that quarterly review meetings regarding Tubbs Hall would be desirable.
- PC/10/81 Name Badges – Members agreed that photographs of themselves could also be posted on the website. Action – Cllr Young
- PC/10/81 Glass on Village Lanes – Cllr Read confirmed that she had received no further reports.
- PC/10/81 Springvale Estate Lorries – Cllr Steventon Baker reported that residents were still experiencing problems. It was suggested that a diary be kept of incidents and these be channelled through the parish office to WCC. Action – Cllr Steventon Baker
PC/10/88 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
Planning and Highways Committee – 28 July 2010
The minutes of the meeting were presented by Cllr Gordon
He hoped that the “Lit Signs” warning drivers of excess speed would be shortly in place.
The approval of the development at Abbots Worthy House was still continuing with the applicant complaining at the lack of support from the PC.
HCC are to start their investigation into reviewing the speed limit on Springvale Road. The majority of slips returned from the newsletter were in favour of the 40mph limit being maintained.
Recreation and Amenities Committee 2 September 2010
The minutes of the meeting were presented by Cllr White.
A request had been received from Jane Rutter to place a seat for bus users on Church Lane at the junction with The Woodlands. The ownership of the grass verge is to be established.
The project group are progressing the specification for the All Weather Court at Eversley Park.
The next newsletter is due for publication at the end of October. Discussion took place on the delivery options. A majority view was that the council should advertise locally for delivers rather than undertake the task between themselves.
Action – the clerk to draw up an advertisement
Members agreed that the next litter-pick should take place on the 2 October 2010.
Minor amendments had been made to the national model of byelaws to facilitate adoption.
Finance Committee – 11 August and 15 September 2010
The minutes of the meeting were presented by Cllr Prince, together with his briefing paper [copy attached]
Savings have been achieved from the vacancy of deputy clerk.
Members had ratified the decision to rotate the internal auditor.
The second instalment of the precept had been received from WCC.
PC/10/89 Appointment of Deputy Clerk
Cllr White reported that Noel Brooks had been appointed as Deputy Clerk with a start date of the 28 September 2010.
Councillors thanked the clerk for his efforts over the last seven months without an assistant, particularly in view of the number of changes both within the office and of council personnel.
Mr Brookes will attend the next full parish council meeting to formally meet the councillors
PC/10/90 Community Communications
The clerk was asked to circulate the time-table to all members. Action – the clerk
PC/10/91 Clerk’s Notices
None
PC/10/92 Chairman’s Notices
- Christmas Tree Lights – Members agreed to contribute 50% towards the cost of the lights outside Tubbs Hall and agreed with the proposal that budgetary provision be made in the next financial year to cover community events.
PC/10/93 Any Other Business
- Reports from the Police, County and City Councillors – Members agreed to the proposal from Cllr Andrew-Power that these should be limited to 5 mins each to enable a fuller discussion on other agenda items. Action – the clerk
- Springvale Stores –Cllr Read outlined the improvements being proposed by the proprietors.
- Hampshire Association for Older Persons – Cllr Steventon Baker is to attend the next meeting.
- Vice-Chairman - Cllr Bohle asked for clarification of the status of Cllr Warrener. Cllr White confirmed that he is still a member of the Parish Council.
PC/10/94 Date of Next Meeting
The next meeting was arranged for 7.30 on the 18 October 2010.
The meeting closed at 10.05pm |
