Minutes of the Meeting held on Monday, 19th April 2010
at 7.30 pm at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Peter Warrener [Chairman], Dawn-Marie Cox [Vice-Chairman], Ian Gordon, Rosemary Sign, Derek Smithers, Sarah White, Denis Welstead, David Young
Also present:
CC Cllr Jackie Porter
PC Robin Tebb
PCSO Sarah Brazier
Clerk:
Colin Arnett
No Press; Public: 3
PC/10/37 Apologies
Apologies for absence had been received from Cllr Jacobs.
PC/10/38 Public Question Time
The following issues were raised by members of the public;
- Fraser Road Exercise Equipment – concerns were expressed at the noise levels from the equipment particularly from youths late at night. The leg-press was the most irritating. Cllr Sign indicated that the issue would be raised with the installer who is on site next week. She assured the complainant that members would review the situation. Robin Tebb agreed to monitor the area and suggested that a sign restricting the use after 9pm would be helpful.
Action – Cllr Sign/PC Tebb
- Dog Fouling – this was highlighted as a village wide problem, although the particular area of concern was Fryers Close. The WCC Dog Warden had been helpful, although owners ignored the signs erected. Cllr Gordon agreed to monitor the situation and forward photographs of offending areas to WCC.
Action – Cllr Gordon
PC/10/39 Reports from Police/County Councillor/City Councillor/School Governor/Parish Councillors
- Police Report – PC Tebb presented his incident report for the past month. The figures were encouraging however there had been an increase in criminal damage and thefts from gardens.
- County Councillor Jackie Porter – Jackie Porter presented a written report and thanked the councillors for their work throughout their term of office.
- City Councillor – No report
- School Governor’s Report – Cllr White updated members on the activities at the school. These included landscaping work associated with the new Pre-School and Children’s Centre.
- Parish Councillors – Derek Smithers expressed his concerns that we were not notified of the change of date for the Older Persons Partnership meeting which he was due to attend. The clerk was asked to raise the issue with the organisers. Action – the clerk
Cllr Gordon updated members of the consultation from Network Rail regarding the bridge closures.
PC/10/40 Minutes of the Meeting held on 22 March 2010
The minutes were agreed as a true record and were signed by Cllr Warrener.
PC/10/41 Matters arising from the Minutes of 22 March 2010
- PC/10/29 30mph Limit – the clerk reported that he had not received any acknowledgement from HCC of the petition forwarded to them. Cllr Gordon understood that a further petition is being presented to them. Cllr Cox was concerned that the B3047 had not been included. However it would be included in the Newsletter survey.
- PC/10/29 Grit Bins – a response is being co-ordinated by the Planning and Highways Committee.
Action – the clerk
- PC/10/31 Finance Committee Minutes – Cllr Cox and the clerk informed members that the new computer system had been installed and the Sage accounting software loaded.
- PC/10/35 Village Fete – Cllr Cox updated members on her efforts to source a map to be displayed on our stall at the fete.
PC/10/42 Parish Plan
Cllr Smithers updated members on the progress of the Parish Plan.
A representative of Liss PC had shared their experiences of compiling a project plan. Steve Lincoln is to attend the next meeting.
PC/10/43 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
Planning and Highways Committee – 31 March 2010
The minutes of the meeting were presented by Cllr Gordon. The meeting was a busy one with four presentations from prospective applicants and eight applications to consider.
- Park Lane Abbots Worthy – Members were concerned over the extent of the re-development in this area.
- Tesco Garages – Cllr Gordon is still pursuing the poor state of the garages
- Parking of Contractors Vehicles adjacent to Building Sites – Members agreed that a letter should be sent to WCC recommending a clause controlling contractors parking should be included in all approvals for the village.
- Network Rail Bridge Closures - Liaison had continued with Network Rail on the proposed bridge closures.
- Grass Verges – Concerns had been expressed over weed spraying by Serco.
Recreations & Amenities Committee – 1 April 2010
The minutes of the meeting were presented by Cllr Sign;
- Burial Ground and Pitch Fees
Under the National Code of Local Government Conduct, Cllr White declared an interest in the Worthys Youth Football Club and withdrew from the meeting
All members agreed that the fees be increased by 4% broadly in line with Inflation, after giving consideration to the cost of the maintenance work undertaken in both areas and that no increase was applied last year.
Cllr Cox indicated that the new Sage software would give a detailed statement of income and expenditure levels which would facilitate decisions regarding the level of fees for future years.
- Church Green – Cllr Warrener shared with members a recent email regarding the provision of playground equipment. The complainant had declined to attend a meeting to discuss the issues.
Finance Committee – 7 April 2010
The minutes of the meeting were presented by Cllr Warrener;
Under the National Code of Local Government Conduct, Cllr Cox declared an interest in this item and withdrew from the meeting
The clerk expressed his concerns in calculating his own salary and with the reorganisation of the parish office recommended that it be out-sourced to a specialist accounting firm.
Members unanimously agreed that it be out-source to the local firm of Active Accounting [Abbots Worthy] Ltd.
The recommendations contained within all the minutes were agreed and are subject to follow up checks by councillors and clerks
PC/10/44 Appointment of Deputy Clerk
The clerk reported that he had received requests for six application packs. The closing date for applications was the 30 April 2010.
PC/10/45 Clerk’s Notices
None
PC/10/46 Chairman’s Notices
- Annual Parish Meeting – Members discussed the format of the annual meeting scheduled for the 10 May 2010. It was agreed that the format be more informal with short presentations from local organisations limited to 3 minutes and then an opportunity for the public to chat with parish councillors and local organisations over refreshments.
- Cllr Welstead agreed to source a speaker from the local health community.
Action – Cllr Welstead
- Confidential Matter [Appendix 1]
Under the provisions of the Public Bodies [Admission to Meetings] Act 1960 [as extended by S100 of the Local Government Act 1972] the public were excluded from the meeting due to the confidential nature of the business to be considered
PC/10/47 Date of Next Meeting
The next meeting was arranged for 7.30pm on the 17 May 2010.
The meeting closed at 8.30 pm
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