Minutes - Recreation and Amenities Committee Meeting

This page was last updated on Thursday, March 5, 2009

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Present:

Councillors:
Rosemary Sign [Chairman]
Liz James
Peter Warrener
Denis Welstead
Sarah White

Clerk: Colin Arnett

Public: 0

RA/09/43 Apologies for Absence

Apologies for absence had been received from Cllrs Cox and Marshall. Cllr Sign welcomed the Chairman of the Parish Council, Cllr Warrener, to the meeting

RA/09/44 Public Question Time

None

RA/09/45 Minutes of the Meeting held on 2 April 2009

The minutes were agreed as true record of the meeting were signed by Cllr Sign.

RA/09/46 Matters Arising from the Meeting of the 2 April 2009

• RA/09/35 The Green – the clerk was asked to chase Scandor to undertake the mulching of the flower beds. Action – the clerk
  
  
• RA/09/38 Litter Pick – the clerk had forwarded a listing of the dog bin locations within the village to Cllrs James and White for publication in the newsletter.
  
  
• RA/09/41 Fraser Road – the clerk shared with members the response from HCC regarding the alignment of the footpath from Mountbatten Place, whereby they considered the existing configuration a fair compromise. Cllr James agreed to respond to the highways engineer. Action – Cllr James

RA/09/47 Project Updates

The clerk tabled a project status report [Copy attached].

• Eversley Park – All Weather Court – Cllr Marshall had completed the draft specification for this project.
  
  The clerk had met on site with the representative of the supplier of thermoplastic rubber surfacing for a quotation. A meeting has been arranged with the fencing contractor for the 14 May 2009.
  
  
• Eversley Park – Entrance Improvements to the Bottom Football Pitch
  The tenders for the work had been opened. Supplementary quotations are being sought for the re-tarmacing of the lower part of the car park.
  
  
• Church Green – the work is progressing with completion anticipated before the village fete on the 25 May 2009.
  
  Cllr Warrener share with members the concerns of a parishioner with regard to the provision made for disabled access. The clerk was seeking expert advice from the landscape architect and WCC.
  
  
• Equipment for the Over 60’s – Cllr Sign reported that the contractor has been further delayed by the supplier. It is hoped that work will start on the 13 May 2009.
  
  
• 2009-10 Project Programme – Members agreed with Cllr Welstead that the 2009-10 proposals should now be added to the project listing. Action – the clerk
  

RA/09/48 Newsletter

Cllrs James and White shared with members their ideas for the next edition in mid-June. Cllr James agreed to undertake some research into having a personality to open the Over 60’s Exercise Equipment. Action – Cllr James

 

Cllr James is hoping to have some photographs of the work of the PC mounted on display boards for the Village Fete. Action – Cllr James

RA/09/49 Clerks Notices

• Eversley Park – Football Pitches – the clerk circulated the closed season renovation work recommended by Scandor and the comments of the Grounds Supervisor.
  
  Members agreed to recommend to the Finance Committee that the vertidrain, overseeding, fertilising and weedkilling should take place, but not the top dressing. They considered that the goal posts should be painted by our handyman. Action – the clerk
  
  
• Eversley Park – Fish and Chip Van – the clerk circulated a requested from the vendor of fish and chips to have his van sited on the car park at Eversley Park on a Monday evening and Saturday lunchtime. This results from the van having to relocate from outside of the Tesco Express due to the likely introduction of the new waiting restrictions.
  
  Members agreed in principle to the request, but asked the clerk to share the details with the WSSC. Action – the clerk
  
  
• Tesco Express – Garages – the clerk shared with members an update from WCC. They had written to the owner reminding him of his responsibilities with regard to safety. The brickwork is not a danger of immediate collapse, so they cannot take immediate action.
  
  

RA/09/50 Chairman’s Notices

• WSSC – Classic Car Rally – Cllrs Sign, Warrener and the clerk had another positive review meeting with the WSSC yesterday. They agreed to schedule the event in August during the closed football season and limit the number of cars to 25 to avoid damaging the grass.
  

RA/009/51 Date of next meeting

The next meeting was scheduled at 7.30 pm on the 4 June 2009. Cllr Sign tendered her apologies for that meeting.

The meeting closed at 8.30pm.

R&A Projects – Status Report as at 7 May 2009

* project to be funded from parish and not open space monies

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