Minutes of the Meeting held on Monday, 20th April 2009
at 7.30 pm at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: P. Warrener (Chairman), L. James (Vice-Chairman), D-M Cox, I. Gordon, N. Pidduck, R. Sign,
D. Smithers, D. Welstead & S. White
Also present:
WCC Councillor Stan Howell
PC D Russell
PCSO
Clerk: B. Fairbrother
Press & Public: 1
PC/09/34 Apologies
Apologies from Cllr J Marshall and County Councillor J Porter. Councillor Welstead arrived late to the meeting.
PC/09/35 Minutes of the Parish Council Meeting held on 16th March 2009
The minutes were agreed as a true record and signed by the Chairman,
Cllr Warrener.
PC/09/36 Matters arising from the Parish Council Meeting on 16th March 2009
(PC/09/25) Identity Badges – Cllr Cox requested that the remaining Councillors who have not had the photographs taken attend the photographer’s studio.
(PC/09/25) Police Forum – Cllr Warrener asked the attending police officers to look into the situation at Nations Hill regarding the gas works presently being undertaken. The use of two way instead of three way traffic lights are causing a traffic hazard at the junction with Springvale Road.
(PC/09/26) Tubbs Hall Lease – A meeting is to be organized to discuss the Lease. The Clerk is to compile a draft wording for an agreement.
(PC/09/26) Motocross – Councillors discuss an email received from a resident commenting on the noise and renewal of the motocross licence. The Clerk is to collect more information to report to the Council.
(PC/09/30) Neighbourhood Watch rep – Cllr Gordon has been invited to attend a meeting at North Walls Police Station in May 2009.
PC/09/37 Co-option of Councillor – Mr Tony Jacobs
Mr Jacobs was unable to attend the meeting. The co-option was deferred until the May 2009 meeting.
PC/09/38 Reports from Police/County Councillor/City Councillor/School Governor/Parish Councillors
Police Report – PC Russell outlined the incidents which had occurred over the last 2 months.
Incidents – These include: 3 assaults, 5 burglaries on non-dwellings, 6 criminal damages, 1 public order, 2 rowdy & inconsiderates, 4 suspicious people and 4 thefts from gardens. The main concern is breaking into sheds and containers, and bogus workmen preying on vulnerable people.
City Councillor Stan Howell – Cllr Howell presented a verbal report.
Barton Farm – Cllr Howell commented that Barton Farm is due for consideration by WCC on 22nd April 09. Cala Homes have exhibitions scheduled to inform or proposals for the site. Cllr Warrener commented that he has a report on the Barton Farm Stakeholder Workshop on 31 March 2009, which he has made available to Councillors.
County Councillor Jackie Porter – Cllr Porter did not attend the meeting but sent a report which was circulated to Councillors.
Cllr White – School Governor’s Report – Cllr White presented a verbal report.
Cllr White commented that the school had been approached by HCC with a view to building a Children’s Centre to provide outreach services to families. They had also received a proposal from the Kings Worthy pre-school to build on the school site. The school is presently considering and discussing the proposals.
Several activities had taken place which included a ‘pamper evening’. The funds raised from the evening went to a designated charity in memory of a mother and PTA member who was tragically killed recently in a road accident.
Cycling proficiency lessons are to start at the school within the next month.
PC/09/39 Parish Plan update – Cllr Smithers
Cllr Smithers commented that a constitution had been agreed, and the cheque received from the Parish Council to set up their own bank account.
The Committee is comprised of eight members with possible another member to join.
The Committee have requested feedback from the Parish Council on any issues that might inform them on matters of public interest. The PC agreed to comply.
Cllr Smithers commented that as they are still in the early stages of the project they do not want go public with their website. They intend to raise the profile at the Annual Parish Meeting and at St Mary’s Church fete, when they will have a stall.
PC/09/40 Public Question Time
None
PC/09/41 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
Planning Committee – 25th March 2009
The Minutes from the meetings were presented by Cllr Gordon, Chairman of the Planning Committee.
Cllr Gordon commented on the applications received, comments made by the Committee, and decisions made by WCC.
The Clerk was asked to check the decision by WCC on applications for 2, The Pastures and 20, Lovedon Lane.
Recreations & Amenities Committee – 2nd April 2009
The minutes from the meeting were presented by Cllr Sign, Chairman of the R&A Committee.
(RA/09/35) Litter – This has now been cleared
(RA/09/38) Litter Pick – The litter pick on Saturday, 28th March had been a success with 20 bags of rubbish collected.
(RA/09/37) Church Green – It was commented that the with all the new landscape work at site the HCC CCTV camera is not in-keeping with in the area. The clerk is asked to contact HCC to request relocating it.
Finance Committee – 15th April 2009
The Minutes from the meetings were presented by Cllr Cox, Chairman of the Committee.
(F/09/33) Web site – It was discussed and agreed that a Publicity Committee would have a three monthly meeting attached to the R&A Committee. The guidelines composed by Cllr James would be presented to the Committee for discussion.
(F/09/36) Fees for 2009-10 – Following the recommendation from the R&A Committee, it was discussed and agreed that Football Pitch fees and Burial Ground Fees would not be increased this year, due to the economic climate.
Recommendations contained within all the Minutes were agreed and are subject to follow up checks by Councillors and Clerks
PC/09/42 Chairman’s announcements
Annual Parish Meeting, 11th May 2009 – Cllr Warrener requested that all Councillors attend the meeting if possible. Chief Inspector Rachel Farrell has confirmed that she will be attending as Guest Speaker. Councillors are requested to contact the office if there anything in particular matter they would like to raise with her.
Agendas – The format of the Agendas was discussed. The Clerk commented that several items on the PC agenda are compliant with standing orders and legal requirements. Requests for items to be included should go via the Chairman.
The Clerk is to ask the County Councillor and City Councillors to provide written reports for the PC prior to the meeting so that they can consider any questions they may have in advance.
All Parish Council public comments, announcements etc. are to go through the office and made by the Chairman unless otherwise agreed.
PC/09/43 Clerks’ Report & Notice of Correspondence Received
The Clerk commented on the correspondence and event notifications received at the office, and asked that Councillors interested in any of the items contact the office.
Annual General Meeting – The Clerk reminded Councillors that at the AGM on 18th May 2009
Members will be required to nominate and vote for the Chairman and Vice Chairman. Please let the Clerk have any nominations before the meeting. It is also the meeting that sets-up the Committees. Councillors are requested to give consideration to these matters.
Waiting Restrictions – The Clerk drew attention to the consultation by WCC on the proposals for Kings Worthy, and that responses need to be made by 5th May 2009.
PC/09/44 Any other notices
Councillors had noticed that UKIP had been placing notices on the PC’s notice boards. It was agreed that these should be removed as the PC is apolitical and does not want to be seen supportive of any particular political party.
It was proposed that a disclaimer statement should be placed on the notice boards.
PC/09/45 Date of Next Meeting & Annual General Meeting
Date: 18th May 2009
Venue: Kings Worthy Community Centre
Time: 7.30 pm
Meeting closed at 9.22 pm
|
