Minutes of the Meeting held on Monday, 16th March 2009
at 7.30 pm at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: P. Warrener (Chairman), L. James (Vice-Chairman), D-M Cox, I. Gordon, N. Pidduck, J. Marshall, R. Sign, D. Smithers, D. Welstead & S. White
Also present:
WCC Councillor Robert Johnston
HCC Councillor Jackie Porter
PCSOs Brazier & Fortune
Clerk: B. Fairbrother
Press & Public: 0
PC/09/23 Apologies
No absences. Councillor Welstead and HCC Councillor arrived late to the meeting.
PC/09/24 Minutes of the Parish Council Meeting held on 16th February 2009
The minutes were amended at PC/09/15, School Governor’s Report, to change the word ‘new’ to ‘old’ and then agreed as a true record and signed by the Chairman,
Cllr Warrener.
PC/09/25 Matters arising from the Parish Council Meeting on 16th February 2009
(PC/09/14) Identity Badges – Cllr Cox commented that the photographers were unable to attend before the meeting, and requested that the remaining Councillors attend their studio. Cllr Cox is to contact the photographers to inform them.
(PC/09/15) Police Forum – Cllr Warrener attended this event and made known his concerns. Minutes of the meeting are now available. Cllr Warrener commented that Chief Inspector Rachel Farrell is able to attend to speak at the Annual Parish Meeting. Members agreed that she should be invited.
(PC/09/17) Tubbs Hall – Cllr Cox commented that the Tubbs Hall Management Committee are to apply for a grant towards the loft insulation.
PC/09/26 Reports from Police/County Councillor/City Councillor/School Governor/Parish Councillors
Police Report – The PCSOs outlined the incidents which had occurred over the last 30 days.
Incidents – There were no burglaries to dwellings or non-dwellings in the village. Other incidents included: two assaults, three drug offences, two obtaining by deception, two incidents of rowdy & inconsiderate behaviour, two suspicious persons, one threatening telephone call, one theft at a workplace and one vehicle related nuisance. There has been a increase in burglaries in the Weeke, Harestock and Littleton areas and police are advising people to improve their home security.
Scam – A recent scam reported is intruders arriving at a residence saying they are police officers. They ask the resident to check their back gardens while the intruder accesses the property by the front door.
City Councillor Robert Johnston – Cllr Johnston presented a verbal report.
Barton Farm – Cllr Jonston commented that Barton Farm is due for consideration by WCC on 22nd April. City councillors have been advised not to voice their opinions at meetings. He advised the Parish Council to consider its stand on the matter and suggested a questionnaire be sent to residents to canvass their views.
Cllr Warrener suggested the PC give the matter some consideration and has accepted an invitation later in March by CALA Homes to a workshop to discuss their proposals. It was proposed the matter could be aired at the next PC Planning Meeting, prior to the application by CALA Homes.
Planning – Cllr Johnston is on the WCC Planning Committee and commented that although the Red Marley application had been refused, it is likely to be re-presented, and the development at Campion Way has gone to appeal.
Olympics – Cllr Johnston attended a meeting in Hungary to meet the president of the Hungarian Olympic Association to discuss and encourage for some of the Hungarian teams to use sites in Winchester. There is an approved equestrian venue and fencing facility at Sparsholt.
Church Lane road repairs – Councillors commented that there had been chaos and confusion of the work recently carried out. The work had been implemented in a haphazard way – inadequate notice was given, the Stagecoach bus company had not been informed and the works continued longer than expected. The PC is to write to Hampshire Highways and asks that Cllr Johnston also makes a complaint on behalf of residents inconvenienced by the situation.
Cllr White – School Governor’s Report – Cllr White presented a verbal report.
Update - She commented that the school had been involved in fund raising activities and participated in educational, sports and music events. The work on improving the classrooms continues.
Cllr Cox – Tubbs Hall Management Committee meeting.
Outside lights – Cllr Cox had been requested to propose to the Parish Council that costs be shared for the installation of a new timer for the outside lights. However, there is a query on the invoice which is to be clarified.
Lease – THMC would like the Parish Council to progress the ‘Lease and Memorandum of Understanding’ arrangements to officially recognize the relationship between the Parish Council and THMC. It was proposed a meeting be arranged to discuss the matter.
County Councillor J Porter – Cllr Porter attended and presented a written report which was circulated to all members.
Church Lane – Cllr Porter attended the meeting late, and the PC’s concerns about Church Lane was relayed to her. Cllr Porter agreed it had been appalling. The PC asked that she lodge a complaint with Hampshire Highways on the matter.
Motocross – Cllr Porter had attended a very packed meeting. The current licence expires on 1st April and the organizers have applied for it to be renewed with more events.
Alresford Drove – Cllr Porter is supporting the continuation of weight limits in this area. Kings Worthy is affected as the lorries use Lovedon Lane.
PC/09/27 Parish Plan update – Cllr Smithers
Steering Group – Cllr Smithers commented that the Steering Group had been formed. Cllr Smithers was voted Chairman, Cllr White and Mrs Smith are joint secretaries, Mr Fellows is the treasurer. Other members are Mrs Morgan, Mr Graham, Mr Byford and Mr Thompson. The Rector Rev Alan Gordon has been invited to be involved.
Finances – It was proposed to the Members and agreed that the Steering Group should set up its own bank account and control their own finances. The PC had received a grant of £750 towards the project, and this amount could be transferred to their account. Cllr Smithers will propose this to the Steering Group at the next meeting.
Cllr Smithers thanked the Parish Clerks and Chairman for their support and assistance.
PC/09/28 Public Question Time
None
PC/09/29 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
Planning Committee – 25th February 2009
The Minutes from the meetings were presented by Cllr Gordon, Chairman of the Planning Committee.
Cllr Gordon commented on the applications received, comments made by the Committee, and decisions made by WCC.
Recreations & Amenities Committee – 5th March 2009
The minutes from the meeting were presented by Cllr Sign, Chairman of the R&A Committee.
(P/09/26) Springvale Road bus shelter – It is expected this will be repaired this week.
Litter Pick – Notices for the litter pick on Saturday, 28th March were agreed and are to be placed on the notice boards.
Projects – Cllr Sign commented on the progress of projects.
Finance Committee – 11th March 2009
The Minutes from the meetings were presented by Cllr Cox, Chairman of the Committee.
(F/09/25) Street Lighting PFI – It was proposed and agreed that the PFI from HCC was the most appropriate option for the Parish Council.
(F/09/23) Web-site – The implementation of RSS feeds was discussed. The Notes from the Web-site meeting held on 11th March 2009 were circulated to members. This will go on the April Agenda once Members have had a chance to read the notes.
Recommendations contained within all the Minutes were agreed and are subject to follow up checks by Councillors and Clerks
PC/09/30 Chairman’s announcements
Carols on the Green – Cllr Welstead commented that he had understood that the Parish Council no longer wished to run this event and he had approached St. Mary’s Church to take it on. They have agreed to take it under their aegis. Members agreed that they would continue to support the event.
Neighbourhood Watch representative – Cllr Gordon agreed to be the PC’srepresentative.
Annual Parish Meeting – Cllr Warrener requested reports from the Sub-Committee Chairmen prior to the meeting.
Development Programme of Local Transport Scheme document – Cllr Warrener had responded to the document and outlined his comments.
Agendas – It was proposed that the Agenda items have sub-heading to better inform members of the focus of the item. The Clerk commented that it was not always possible to include such details because they had not been received prior to the Agenda being distributed, however, they will be included whenever possible.
PC/09/31 Clerks’ Report & Notice of Correspondence Received
The Clerk commented on the correspondence and event notifications received at the office, and asked that Councillors interested in any of the items contact the office.
St Mary’s Church Fete – The Clerk asked that Members consider if they would like to attend the event. Cllr James will co-ordinate a stand and the Clerk is to inform the PCC of St Mary’s.
PC/09/32 Any other notices
Cllr Welstead apologised for his late attendance and commented that the situation will change after the 30th June 2009.
PC/09/33 Date of Next Meeting
Date: 20th April 2009
Venue: Kings Worthy Community Centre
Time: 7.30 pm
Meeting closed at 9.45 pm |
