Minutes of the Meeting held on Monday, 15th June 2009
at 7.30 pm at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: P. Warrener (Chairman), D-M Cox (Vice-Chairman), I. Gordon, J. Marshall, D. Smithers, D. Welstead and S. White
Also present:
WCC Cllr R. Johnston
HCC Cllr J Porter
Clerk:
B. Fairbrother
Press & Public: 0
PC/09/59 Apologies
Apologies received from Cllr R. Sign, T. Jacobs, D. Young and PCSO S. Brazier Cllr Liz James has resigned and she is thanked for her valued contribution by the Parish Council.
PC/09/60 Minutes of the Parish Council Meeting held on 18th May 2009
Under PC/09/50 the meeting date was amended from “ 10th “ to “ 16th “June, and the minutes were then agreed as a true record and signed by the Chairman,
Cllr Warrener.
PC/09/61 Matters arising from the Parish Council Meeting on 28th May 2009
None.
PC/09/62 Declaration of Acceptance – David Young
David Young sent apologies for the meeting. It was proposed and agreed to defer signing the Declaration until the July 09 meeting.
PC/09/63 Reports from Police/County Councillor/City Councillor/School Governor/Parish Councillors
County Councillor Jackie Porter – Cllr Porter was congratulated on her re- election. Cllr Porter presented a written report [Appendix 1]. She commented she is aware of a complaint at Cornerways and gave the clerk a copy of a statement from the residential home. She will keep the PC informed if there are any further developments.
Cllr Porter also mentioned there had been a traffic incident at the junction of A33/Park Lane and Lovedon Lane. She has raised the matter with the Highways Agency to look again at this hazardous junction. If Councillors would like to make any comments on this matter they should email her and she will inform the Agency.
City Councillor Robert Johnston – Cllr Johnston presented a written report [Appendix 2].
Cllr Johnston also drew attention to the LDF exhibition to be held on Tuesday, 16th June 2009 at Tubbs Hall.
Police Report – PCSO Brazier provided a written report for the previous month.
Incidents
These include:
1 assault, 1 begging, 1 burglary other (nothing stolen), 1 harassment, 2 obtaining by deception, 1 public order, 1 road related incident, 5 rowdy and inconsiderates (all area searches negative), 1 suspicious youth, 2 thefts & 3 vehicle related nuisances.
Police action – It was discussed that although there were incidents reported several were ‘area search negative’, which appears to indicate the perpetrators have left the scene by the time the police arrive. It was discussed that it takes too long to report an incident and for the police to react.
It was proposed and agreed that a letter should be sent to Chief Inspector Farrell detailing the concerns of the Council and that the police should be more proactive in Kings Worthy and not just reactive to reported incidents.
Cllr White – School Governor’s Report – Cllr White presented a verbal report.
Cllr White commented the SATs had now been completed. The pupils took part in several events including tournaments, a school fun run and sponsored cycle and scooter ride and walk to school week. The school fete is on Saturday, 20th June 2009.
There is an Ofsted inspection of the school taking place this week.
Parish Councillor meetings attended – Cllr Gordon attended the Planning hearings regarding two planning applications – Tudor Way and Point Seven.
PC/09/64 Parish Plan update – Cllr Smithers
Church Fete – Cllr Smithers thanked Cllr White for her help in the success of the stall at the Fete. A mini survey was carried out and had received positive comments from the middle aged group.
Changes – Cllr Smithers commented there are two areas of change to be considered; demographic change and climate change. The Plan needs to consider how changes will affect the community and the impact of the LDF. The next PP meeting is 30th June 2009.
Cllr Warrener thanked Cllr White for her contribution to the PC stall at the fete, and thanked Cllr Smithers for his continued work on the Parish Plan.
PC/09/65 Roll of Parish Council on Climate Change – Action Plan
Cllr Welstead welcomed this item for discussion and proposed that the PC support the initiatives from WCC and HCC on climate change. He commented that there is a need to identify what action needs taking in relation to such matters as water, power and insulation. It was discussed that a ‘project group’ could be set up to address immediate concerns.
Parish Plan and Climate Change – Cllr Smithers commented that climate change is incorporated in the Parish Plan. It was proposed and agreed that the matter initially should be discussed at the next PP meeting and they will then report to the R&A meeting how they intend to proceed.
PC/09/66 Public Question Time
None
PC/09/67 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
The Minutes of the following Committees were received and discussed.
Planning Committee – 27th May 2009
The Minutes from the meetings were presented by Cllr Gordon, Chairman of the Planning Committee.
Cllr Gordon commented on the applications received, comments made by the Committee, and decisions made by WCC.
Recreations & Amenities Committee – 2nd July 2009 (cancelled)
It was discussed that it was unfortunate that the meeting was cancelled. The Chairman of Committees and the Clerks are requested to ensure a meeting is quorate by requesting other Councillors attend if Committee members are not available. The Clerk commented these measures are usually taken and it is very unusual to cancel a meeting. It was proposed and agreed that sub-committees should have a vice chairman.
Newsletter – The newsletter has been printed and is presently being distributed. Cllr White commented she is happy to continue with the newsletter.
Website – It was discussed it is important to maintain the website, and the matter should be included in the July R&A meeting. It was proposed and agreed that the Clerks compile a list of concerns for discussion, and that TLC should be contacted about how to include items on the website.
Finance Committee – 13th June 2009
The Minutes from the meetings were presented by Cllr Warrener, Chairman of the Committee.
(F/09/56) Final Accounts – The final figures were circulated to members and it was proposed and agreed that the Annual Return be signed by the Chairman and RFO ready for submission to the Audit Commission. The Internal Auditor had also signed the Return.
(F/09/53) Church Green Hydraulic Ram – It was proposed and agreed to fund £200 from contingencies for the cost of materials for the plinth.
Recommendations contained within all the Minutes were agreed and are subject to follow up checks by Councillors and Clerks
PC/09/68 Chairman’s announcements
Winchester District Association of Parish Councils, 18th June 2009 – Cllr Warrener commented that he will be attending this meeting. Mr S Eden from WCC and Cllr G Beckett will also be attending. Members are requested to let Cllr Warrener know if they wish him to raise any points at the meeting.
Sub-Committees – Cllr Warrener requested that members make every effort to attend meetings, and to notify the parish office if they are unable to attend. He acknowledged that Councillors often have several commitments but would appreciate members’ co-operation in this matter.
PC/09/69 Clerks’ Report & Notice of Correspondence Received
The Clerk commented on the correspondence and event notifications received at the office, and asked that Councillors interested in any of the items contact the office.
PC/09/70 Any other notices
Transport Forum – Cllr Smithers requested he be sent the date of the meeting in July.
Over 60s recreational equipment – Cllr Marshall commented that it had not yet been fully installed to comply with the standards specified. The Clerk is to place a notice to instruct people not to use the equipment, and the handyman is to install a padlock to prevent access via the gate. A meeting is to be arranged with the contractor to finalise the installation.
PC/09/58 Date of Next Meeting
Date: 20th July 2009
Venue: Kings Worthy Community Centre
Time: 7.30 pm
Meeting closed at 9.15 pm |
