Minutes - Recreation and Amenities Committee Meeting

This page was last updated on Tuesday, August 12, 2008

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Present:

Councillors:Rosemary Sign [Chairman]
Derek Brockway
Dawn-Marie Cox
Liz James
Jim Marshall
Denis Welstead

Clerk: Colin Arnett

Public: 0

RA/08/36 Apologies for Absence

Apologies for absence had been received from Cllr Warrener.

RA/08/37 Public Question Time

None

RA/08/38 Minutes of the Meeting held on 12 March 2008.

The minutes were agreed as a true record of the meeting with one amendment – Public – delete “20” – add “0” - and were signed by Cllr Sign.

RA/08/39 Matters Arising from the Meeting of the 12 March 2008

• RA/08/28 Abbots Worthy Bus Shelter – Cllr Cox highlighted that there was still confusion within the village with regard to the new bus stops. Members agreed that a note should be included within the next edition of the parish newsletter.
  
  
• RA/08/28 Kim Bishop Walk – Members thanked Cllr Brockway for arranging the repair to the damaged new gate.
  
  
• RA/08/32 Kings Worthy Primary School – a meeting had been arranged for the 23 April 2008 to discuss seats, trees and paths at Eversley Park
  
  
• RA/08/34 - Road Markings - A response had been received from HCC indicating that the work is likely to be undertaken in May/June when the new highway contractor has been appointed. Members highlighted some of the priority areas which the clerk was asked to share with HCC. Action – the clerk
  
  Special maintenance funding is being sought for the work on Forbes Road

RA/08/40 Burial Ground

Members noted the registrar’s report for the last quarter.

RA/08/41 Project Updates

The clerk tabled a project status report [Copy attached].

Members discussed the report and expressed satisfaction that the majority of projects for last year were completed or near completion

RA/08/42 Future Projects

The clerk tabled a paper listing the projects for the next 3 years including costings for some of the projects. [Copy attached].

Cllr James suggested that until the costs for each project had been established it would prove difficult to prioritise.

 

Cllr Sign indicated that every endeavour would be made to establish the costings as soon as possible, however some of those listed were clearly longer term.

 

Members agreed that a bid should be submitted to WCC for Open Space funding for the additional toddler play equipment at Eversley Park. Action – the clerk

 

Cllr James agreed to undertake an internet search to establish any feedback on equipment for the over 60’s.

 

The clerk was asked to arrange for a pilot installation of a seat of man-made timber. Action – the clerk

 

The clerk was asked to seek interim full funding for the parish office notice board from the Finance Committee pending a contribution from the THMC. Action – the clerk

 

Members agreed that consideration should be given to refurbishing the bus shelters rather than installing new shelters.

 

Cllr Cox suggested that wild flowers be sown on the London Road triangle. The clerk was asked to raise this with HCC. Action – the clerk

RA/08/43 Web-site

Cllr James updated members as to the progress to date. A specification of the contents had been complied. Cllr James assured members that a test site would be made available for comment by councillors before going live.

RA/08/44 Newsletter

Cllr Brockway offered to compile the articles for the next newsletter in May and Cllr James will undertake the formatting.

RA/08/45 Clerks Notices

• Handyman – the clerk circulated a draft job description. Cllr Cox and James suggested that a separate terms and conditions paper should be compiled. Cllr Cox agreed to undertake this in conjunction with the clerk. Action – Cllr Cox/clerk
  
  
• Hampshire Materials and Waste Development Framework – a letter had been received from HCC. Members felt it was not appropriate to include details in the newsletter or web-site.
  
  
• Top Field/Willis Waye – Members discussed the latest updates on these two developments and decided to recommend that a special meeting be held for councillors to discuss the implications on receipt of firm proposals.

RA/08/46 Chairman’s Notices

• Cycling – Members agreed with Cllr Brockway that a survey of current signage be undertaken.
  Action – Cllr Brockway/clerk
  
  
• Political Parties – Cllr James expressed her concerns that local political parties were taking credit for initiatives undertaken by the Parish Council. Members agreed that at the very least a clause should be included in any political literature stating “working with the Parish Council”.
  
  

RA/08/47 Date of next meeting

The next meeting was scheduled at 7.30 pm on the 14 May 2008.

The meeting closed at 9.35 pm.

R&A Projects – Status Report as at 9 April 2008

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