Minutes - Recreation and Amenities Committee Meeting

This page was last updated on Thursday, October 30, 2008

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Present:

Councillors:Rosemary Sign [Chairman]
Liz James
Jim Marshall
Denis Welstead
Sarah White 

Clerk: Colin Arnett

Public: 0

RA/08/93 Apologies for Absence

Apologies for absence had been received from Cllr Cox.

Cllr Sign welcomed the Chairman of the Parish Council, Cllr Warrener, to the meeting.

RA/08/94 Public Question Time

None

RA/08/95 Minutes of the Meeting held on 10 September 2008

The minutes were agreed as a true record of the meeting and were signed by Cllr Sign.

RA/08/96 Matters Arising from the Meeting of the 10 September 2008

• RA/08/74 Fryers Close - the clerk shared with members the cost of installing and emptying a new dog bin. It was agreed that this would be desirable and the clerk was asked to seek funding.
  Action – the clerk
  
  
• RA/08/80 Bus Stops – HCC are being chased for the installation
  
  
• RA/08/80 Plastic bags – Members agreed that such an initiative was more suited to a larger village with several shops and agreed not to pursue the matter further.
  
  
• RA/08/91 Litter Pick – Cllr White agreed to act as the liaison point for this initiative. It was agreed that this should take place on the 27-28 March 2009. Publicity would be undertaken through the newsletter and with posters. Liaison with the school would be an integral part. WCC should be approached for the provision of gloves and black sacks. Refreshments would be available for those taking part at the KWC. Action – Cllr White

RA/08/97 Web-site

Cllr James shared with members the positive feedback which had been received and how essential it was to keep the site dynamic. The web-designer was undertaking further work in some areas. Access can now be achieved through Google and Yahoo, and via Hantsweb. The statistics relating to the number of visits to the site will shortly be available.

 

Members expressed their concerns that all articles were to be passed through the co-ordinator at Headbourne Worthy. The clerk was asked to clarify the situation and consider drafting a policy document with a flow chart, to detail the agreed procedures.

Action – the clerk

Cllr James left the meeting at this point.

RA/08/98 Burial Ground Registrar’s Report

Members noted the report.

RA/08/99 Project Updates

The clerk tabled a project status report [Copy attached].

• Eversley Park – Improve the Entrance to the Bottom Football Pitch – The legal status of the car park had been clarified by Shentons. The area is in the ownership of the PC. Members therefore agreed that it would be desirable to include the filling of the pot-holes and white-lining as part of this project. Action – the clerk
  
  
• Eversley Park – Path to School – Members asked the clerk to clarify the funding of this project with Jackie Porter and the PTA, as the majority of respondents to the article in the newsletter were in favour of the path. Action – the clerk
  
  
• Equipment for the Over 60’s – Members reported back on the site visit to Ealing. It was essential to establish the suitability of the equipment before decisions were made on the area.
  Action – Cllrs Marshall and White
  
  
• Seats – An additional seat is in need of replacement on Fraser Road as it was originally understood to be the responsibility of WCC. Members asked the clerk to seek approval from the Finance Committee. Action – the clerk
  
  
• Parish Office Notice Board – the THMC had tabled an alternative design of notice board. The clerk was asked to investigate the details with Alan Audsley. Action – the clerk
  

RA/08/100 Future Projects

The suggestions for future projects included; Top Field, Youth Shelters, Tennis/Cricket, Older Persons Equipment and provision of facilities at the northern end of the village. It was agreed that an article be placed in the newsletter asking for suggestions. Cllr Marshall agreed to cost the options. Action – Cllr Marshall

RA/08/101 Newsletter

Cllrs James and White had agreed to share the editorial duties.

Cllr Welstead left the meeting at this point.

RA/08/102 Clerks Notices

• Site Supervisors Report for September – Members accepted his recommendations. Cllr Sign outlined the meeting with Scandor who had agreed to undertake the routine work. The clerk was asked to obtain quotations for the tree work.
  Action – the clerk

• Junior Football – a request had been received for funding towards further equipment. Members agreed not to grant monies again this year as they wished to fund other projects.

• Eversley Park Tree Planting – a request had been received from the PTA to fund the shortfall in monies for tree planting by the children’s play area. Members agreed reluctantly that it should be taken to the Finance Committee for approval. Action – the clerk
  

RA/08/103 Chairman’s Notices

None

RA/08/104 Date of next meeting

The next meeting was scheduled at 7.30 pm on the 12 November 2008.

The meeting closed at 9.50 pm.

R&A Projects – Status Report as at 8 October 2008

* project to be funded from parish and not open space monies

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