Minutes - Recreation and Amenities Committee Meeting

This page was last updated on Tuesday, August 12, 2008

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Present:

Councillors:Rosemary Sign [Chairman]
Derek Brockway
Dawn-Marie Cox
Liz James
Peter Warrener
Sarah White

Clerk: Colin Arnett

Public: 0

RA/08/48 Apologies for Absence

Apologies for absence had been received from Cllrs Marshall and Welstead.

Cllr Sign welcomed Cllr White to the committee.

RA/08/49 Public Question Time

None

RA/08/50 Minutes of the Meeting held on 9 April 2008.

The minutes were agreed as a true record of the meeting and were signed by Cllr Sign.

RA/08/51 Matters Arising from the Meeting of the 9 April 2008

• RA/08/39 Abbots Worthy Bus Shelter – delivery of the new plaque is anticipated this week.
  
  
• RA/08/42 London Road Triangle – HCC had approved the sowing of wild flowers in the area and had suggested that Serco be consulted as they are responsible for grass cutting. Action – the clerk
  
  Members agreed that an article be included in the newsletter seeking the views of parishioners.
  Action – Cllr James
  
  
• RA/08/45 Handyman – advertisements had been placed on the parish notice boards. The clerk had received one expression of interest.

RA/08/52 Project Updates

The clerk tabled a project status report [Copy attached].

• Church Green – the clerk was asked to establish the ownership of the area adjacent to the electricity sub-station. Action – the clerk

Members approved the fee for the landscape architect to supervise the removal of the Thuja hedge and that for a consultant to report on the trees.

 

Cllr Brockway indicated that the Worthies Conservation Volunteers may be interested in assisting will some of the improvement work.

• Parish Office Notice Board – the clerk reported that the next meeting of the THMC was scheduled for June, where they are to consider a contribution towards a new board.
  
  Cllr Warrener sought clarification on the type of public notices which would be appropriate for the new boards. Members agreed that firms within the village should be allowed to display an advertisement.
  
  
• Equipment for the over 60’s – the clerk had met with the sales representative for Wicksteed and gained details of the equipment available and the costs involved. The site adjacent to the children’s playground in Fraser Road would be most suitable.
  
  Members agreed to form a small project group to formulate proposals in association with Wicksteed. Action – the clerk
  
  
• Youth Shelter and Play Equipment for Older Children – the clerk was asked to arrange a site visit to review possible options. Action – the clerk
  
  
• Eversley Park Toilets – Cllr James suggested that grants from other organisations be sought when this provision is actively considered.
  
  

RA/08/53 Eversley Park – Path to School

Cllr Sign reported on the meeting with representatives of school. The clerk tabled a map of the school catchment area and the diagram of the proposed path.

 

Funding for the project will not involve the PC. Members were disappointed to learn that the option of a resin bounded aggregate was not longer being considered.

 

They expressed concerns on the maintenance implications of a gravel hoggin.

 

Members agreed to the removal of part of the boundary hedge.

 

It was agreed that further consultation should be undertaken with parishioners through the newsletter. Action – Cllr James

 

The clerk was asked to respond to the school highlighting members concerns and suggesting that during the drier summer weather parents be encourage to park in Eversley Park to further test the feasibility of such a path. Action – the clerk

RA/08/54 Seats

The clerk had circulated a survey of the entire parish owned seats which had been undertaken in conjunction with Neptune which highlighted the recommended refurbishment for each seat. Members agreed that hardwood slates should be used to refurbish an existing seat and that man-made timber be specified with all new replacement seats.

 

Bench type seats should be installed as replacements adjacent to the football pitches at Eversley Park. Cllr Brockway suggested that the potential usage of each seat should be assessed before a decision was made on refurbishment or replacement. An article is to be included in the newsletter.

RA/08/55 Web-site

Cllr James reported that the designer is now working to complete the web-site

RA/08/56 Newsletter

Cllr Brockway and Cllr James are finalising the next edition of the newsletter.

RA/08/57 Clerks Notices

• Church Green – Members discussed the recent requests to hire Church Green.
  
  Members favoured the “It’s a knockout” event and suggested that a sum of £75 per hour should be charged to a commercial organisation.
  
  There were concerns over the landing of a helicopter and the clerk was asked to share the conditions suggested from HCC with the applicant.
  
  It was agreed that further discussion should take place at Parish Council.
  
  An informal enquiry from a resident of Church Green Close to Cllr Brockway regarding camping was considered unsuitable as it may encourage others.
  
  Scandor had again been reminded of the need to remove the shrub cuttings from the area.
  
  Cllr White agreed to place a notice on the car regularly obstructing the entrance with particular reference to the forthcoming fete. Action – Cllr White
  
  
• Junior Football – A request had been received to bring the start of the season forward by one week. Members rejected the request in order to give the grounds maintenance contractor an opportunity to restore the grass playing surface.

RA/08/58 Chairman’s Notices

• Grounds Supervisors Report – Members discussed the latest report. Cllr Sign reported that the raised bed at the entrance to the KWC had be tidied and replanted. Members agreed that Scandor should be approached to remove the dead Pyracantha. Action - the clerk
  
  Scandor had been asked to quote on the work recommended for the football pitches.
  
  
• Burial Ground – Cllr Cox asked the outcome of the recent concerns regarding a funeral.
  
  Cllr Sign assured members that they had been resolved.
  
  
• Resignation of Cllr Brockway – Members unanimously thanked Cllr Brockway for his considerable contribution to the work of the committee.
  
  

RA/08/59 Date of next meeting

The next meeting was scheduled at 7.30 pm on the 11 June 2008.

The meeting closed at 9.40 pm.

R&A Projects – Status Report as at 14 May 2008

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