Minutes - Recreation and Amenities Committee Meeting

This page was last updated on Tuesday, August 12, 2008

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Present:

Councillors: Peter Warrener [Vice-Chairman]
Dawn-Marie Cox
Jim Marshall
Denis Welstead

Clerk: Colin Arnett

Public: 0

RA/08/01 Apologies for Absence

Apologies for absence had been received from Cllrs Sign, James and Brockway.

RA/08/02 Public Question Time

None

RA/08/03 Minutes of the Meeting held on 11 November 2007.

The minutes were agreed as a true record of the meeting with one amendment –
RA/07/90 delete “included” insert “Include” - and were signed by Cllr Warrener.

RA/08/04 Matters Arising from the Meeting of the 11 November 2007

None

RA/08/05 Burial Ground

Members noted the Registrar’s report for the last quarter.

RA/08/06 Project Updates

The clerk tabled a project status report [copy attached].

• Eversley Park and Fraser Road - New Playground Equipment - Members approved a quotation of £213 to replant the displaced shrubs at Fraser Road
  
  

RA/08/06 Project Updates Cont.

• Firs Crescent – Landscape Improvements – Members approved the revised plan from the landscape architect for the area. The clerk was asked to share this with resident’s co-ordinator. Action – the clerk
  
  
• Church Green – Members agreed that a landscape architect should be contracted and approved a quotation of £3,750 for his services. The clerk was asked to submit an application for Open Space funding for the fee.
  Action – the clerk

Members agreed to incorporate improvements to the footpath lighting in the scheme following a request from the Church.

Members agreed that a letter should be sent to the residents of Church Green Close informing them of the proposal to remove the boundary hedge on London Road.

Members approved the quotation of £1875 from Scandor to undertake the grass cutting on the area as an addition to the Grounds Maintenance Contract. A quotation had been sent to the company responsible for the management of the estate for cutting the grass on the bank which is not within the ownership of the PC.

• Abbots Worthy – Bus Shelter – Cllr Warrener is arranging for a new bus-stop sign for the shelter.

Members agreed that the plaque from the old shelter should be fixed to the new shelter; together with a new plaque indicating the funding sources for the new shelter and that a formal unveiling ceremony should be arranged. Cllr Cox kindly agreed to fund the new plaque.
Action – Cllr Cox/clerk

• Broadview – Boundary Trees and Hedging – Members approved a quotation for £880 to remove the fallen trees.
  
  

RA/08/07 Junior Football Funding Bid

Members discussed the bid for additional equipment for the junior football teams. They asked the clerk to submit a bid for Open Space funding for equipment up to £750.

RA/08/08 Web-site

The clerk updated members as to the progress to date.

Cllr Cox expressed her concerns that organisations in Abbots Worthy had not been approach for inclusion in the website. She agreed to supply the clerk with a listing.
Action – Cllr Cox/clerk

Cllr Warrener agreed to clarify the position of councillor profiles with Cllr James.
Action – Cllr Warrener

RA/08/09 Clerks Notices

• Ground Supervisors Report – Members noted the latest report from Kelvin Mason. The clerk was asked to highlight the need for coppicing with Scandor in Hinton Park.
  Action – the clerk
  
  
• Hampshire Magazine Awards – Members decided not to enter the competition this year.
  
  
• Playground Inspections – Members agreed to the annual inspection of playground equipment and asked the clerk to respond according to WCC.
  Action – the clerk
  
  
• Street Name Plates – WCC had arranged for the street name plates within the parish to be cleaned following a request from Cllr Sign. Cllr Cox asked the clerk to clarify the design of the sign for Park Lane in Abbots Worthy.
  Action – the clerk
  
  
• Proposed Bridleway Hinton Park and Drive – Members agreed to the proposal from HCC to dedicate bridle rights in this area.
  Action – the clerk
  
  
• Open Space Strategy 2008-9 – a letter had been received from WCC requesting projects to be included within this programme. Member’s initial suggestions were; Church Green, Top Field, Abbots Worthy footpath improvements, Eversley Park All Weather Pitch re-surfacing & equipment for older children, Youth shelter.

RA/08/10 Chairman’s Notices

None

RA/08/11 Date of next meeting

The next meeting was scheduled at 7.30 pm on the 13 February 2008.

The meeting closed at 8.58 pm.

R&A Projects – Status Report as at 9 January 2008

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