Minutes of the Meeting held on Monday, 21st January 2008
at 7.30 pm at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: R. Johnston (Chairman),
P. Warrener (Vice-Chairman),
D-M Cox,
D. Brockway,
N Culhane,
E. James,
N. Pidduck,
R. Sign and D. Welstead
Also present:
WCC Councillor R. Johnston
PCSO M. Harding and A. Fortune
Clerk: B. Fairbrother
Press & Public: 0
PC/08/01 Apologies
Apologies were sent by Cllr J. Marshall, WCC Councillor/School Governor S Howell (he is attending a school governors meeting), Police Constable D Russell and HCC Councillor J. Porter.
PC/08/02 Minutes of the Parish Council Meeting held on 19th November 2007
The minutes were agreed as a true record and signed by the Chairman, Cllr Johnston.
PC/08/03 Matters arising from the Parish Council Meeting 19th November 2007
(PC/07103) KWCC – An assessment of KWCC’s energy efficiency is to be undertaken in February 2008.
PC/08/04 Reports from Police/County Councillor/City Councillor/School Governor
Police Report – PC Russell did not attend the meeting but supplied a report.
[Appendix 1 attached]
PCSO M Harding read the report from PC Russell. Cllr Brockway commented that the report did not seem to cover all the incidents that Councillors we aware of. The Clerk is to check when PC matters were reported and to email PC Russell.
Cllr James commented that she would like to include an article in the next Newsletter commenting on the incidents in the village, but she also wants to impress that Kings Worthy is comparatively a very safe place to live.
Although the government has refused funding for the 101 incident reporting number it is expected alternative funding can be found to continue its running.
City Councillor R Johnston – Cllr Johnston commented that he and Cllr James had attended the Local Development Framework meeting, on 17.01.08, which was to consider the building of 5,500 dwellings in the northern Winchester area over a 10 year period. The meeting outlined that infill development was not meeting the government’s target, and bigger development sites needed to be considered.
It was commented that it is expected that Barton Farm development will eventually go ahead unless an alternative is found. WCC has to produce a recommendation to go to a government inspector. Cllr Johnston is also to attend WCC’s ‘Working with Parishes’ meeting on 22nd January 2008, which will consider the environment and communities, and the proposed ‘Hubs & Clusters’ initiative, and the 2008-2009 Budget.
Cllr S Howell – A written report was sent. He stated:
“The 101 service has had the funding withdrawn as at the end of February by the Government but Hampshire has managed to obtain additional funding so residents can continue to use the 101 service.
A number of complaints have been received regarding garden waste bags blowing away when emptied. The bag manufacturers are considering adding a rubber lining to the bags to prevent this and this would also prolong the life of the bag. There is no time given as when this will be implemented.
The City Council is to lobby the Highways Agency for improvements to be made at junction 9 of the M3. They have requested better signage, establish a dedicated lane for the A34 from Winnal, traffic lights to control traffic entering the roundabout from the A272. They have requested a safe cycle route from the B3047 into Winchester across the junction.”
County Councillor Mrs J. Porter – Cllr Porter did not attend the meeting or provide a report.
Mr S Howell – School Governor – Cllr S Howell sent a written comment. He stated:
“There is very little at present to report other than Hinton House is soon to be advertised for sale and the boundary of the grounds to be sold with the house are being marked out by erecting fencing. It is anticipated viewing of the property will take place in the evenings and at week-ends. Meanwhile, building work continues to be on schedule for the new classrooms.”
PC/08/05 Public Question Time
None
PC/08/06 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
Planning Committee – 28th November 2007
The Minutes from the meeting were presented by Cllr James as Chairman of the Planning Committee.
(P/07/79) 07/02738/FUL Verwood Cottage – Members objected to this application.
.
Recreations & Amenities Committee – 9th January 2008
The minutes from the meeting were presented by Cllr Warrener, Vice Chairman of the R&A Committee.
(RA/08/08) Web-site – Cllr James asked that those who have not done so to submit their profiles as soon as possible so that the April 2008 deadline can be met.
Finance Committee – 12th December 2007 & 16th January 2008
The Minutes were presented by Cllr Johnston, Chairman of the Committee.
12th December –
(F/07/121) Church Green – Scandor was asked to quote on the cost of cutting the privately owned strip at the edge of the Green, to be paid for by the residents.
(F/07/143) Money Market – It was proposed and agreed that £145,000 be invested in the Money Market for one month, subject to review of the accounts by the RFO.
16th January –
(F/08/05) Budget and Precept Recommendations & Grant applications.
It was proposed and agreed a Budget of £114,555 and a Precept application to WCC of £102,375. This is a 5% increase, and allows for the increase in population of the village.
Grant applications – It was proposed and agreed the list of grant applications for 2008-2009.
| Kings Worthy PCC |
£250.00 |
| The Worthys Conservation Vols. |
£200.00 |
| Kings Worthy Day Centre |
£60.00 |
| Winchester CAB |
£250.00 |
| Hampshire Youth Band |
£100.00 |
| Winchester & District Young Carers |
£100.00 |
| Total: |
£960.00 |
Also agreed, a grant of £50 to Neighbourhood Watch.
(F/08/06) It was proposed and agreed that £135,000 should be invested in the Money Market for one month, subject to review of the accounts by the RFO.
(F/08/07) The following matters were agreed by the PC:
- Web-site – Business cheques should now be cashed, and the value of the cheques for businesses in Headbourne Worthy should be forwarded to HW parish council. It was also agreed that a continuation fee for subsequent years should be reduced to £20 per annum, and £40 if any alterations are made.
Only businesses in Kings Worthy or Headbourne Worthy can be included in the web-site business link scheme.
- Carol Singing – Cllr Brockway commented the feedback on the event was good. He had suggested low level fund raising as a response to queries he had received. It was discussed that it was good to encourage the Church’s involvement in the event. The Clerk has yet to receive a response from HALC on the procedure for collecting money. Councillors believed that it would be at such a low level a formal process would be unnecessary.
- Church Green – It was agreed to accept Scandor’s quotation of £1,875 for cutting the grass as an extension to the Grounds Maintenance Contract. It was also agreed that the bank cutting should be included in the contract, subject to funding from the Estate Management Company.
- Lower Broadview – The quotation for £880 for the removal of fallen trees was agreed.
- Fraser Road Playground Improvements – It was agreed to approve the quotation for £213 to remove and replant the shrubs displaced by this scheme.
Recommendations contained within all the Minutes were agreed and are subject to follow up checks by Councillors and Clerks
PC/08/07 Chairman’s announcements
‘Carols on the Green’ – It was agreed to set a provisional date of Tuesday, 16th December 2008.
Cllr Brockway believed that it was not necessary for the issue of fund raising to go the Finance Committee before it had been discussed at the Parish Council meeting. He considered it divisive and undermined the relationship with St Mary’s Church and the Parish Council. Cllr Johnston commented that he did not believe that to be the case, that it had only been discussed and it was brought to the PC meeting.
PC/08/08 Clerks’ Report & Notice of Correspondence Received
The Clerk commented on the correspondence and event notifications received at the office, and asked that Councillors interested in any of the items contact the office.
PC/08/09 Any other notices
None
PC/08/10 Date of Next Meeting
Date: 18th February 2008
Venue: Kings Worthy Community Centre
Time: 7.30 pm
Meeting closed at 9.27 pm
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