Minutes of the Meeting held on Monday, 15th September 2008
at 7.30 pm at Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: P. Warrener (Chairman),
L. James (Vice-Chairman),
D-M Cox,
I,
Gordon N. Pidduck,
R. Sign,
D. Smithers,
D. Welstead and S. White
Also present:
WCC Councillor Stan Howell
Steve Lincoln, WCC
Jo Dixon, CAH
Clerk: B. Fairbrother
Press & Public: 1
PC/08/85 Apologies
Apologies were sent by Councillor J Marshall, City Councillor R Johnston, Hampshire County Councillor J Porter and PC D Russell
PC/08/86 Parish Plan Presentation – Steve Lincoln from WCC, and Jo Dixon from CAH (Community Action Hampshire)
Steve Lincoln outlined the function of a Parish Plan. A Plan is brought together by forming a small steering group made up of elected representation, ie Parish Councillors, usually 2, and participative representatives, people involved in the community. The Parish Councillors are expected to lead the process and have overall responsibility.
The life of a Plan is about 5 years and will take 12-18 months to complete.
The key points to undertaking a Plan are:
- to build on existing strengths
- mobilize local people
- influence service providers, such as WCC, HCC.
Jo Dixon will support the consultation phase, and guide the steering group using a national took kit which will take the group through the process.
Some financial assistance is available with a grant through WCC up £500, but this can be claimed twice throughout the process, and HCC can provide £750 via CAH.
The Parish Council agreed to proceed with the Plan and Cllr Smithers will contact Jo Dixon with regard to setting up a steering group. The Parish Council would like young people to be involved in the venture.
PC/08/87 Minutes of the Parish Council Meeting held on 21st July 2008
The minutes were agreed as a true record and signed by the Chairman,
Cllr Warrener
PC/08/88 Matters arising from the Parish Council Meeting on 21st July 2008
None
PC/08/89 Reports from Police/County Councillor/City Councillor/School Governor
Police Report – The police did not attend but sent two written reports which were circulated to Councillors. The Council were particularly concerned about the ‘obtaining by deception’ incident.
County Councillor J Porter – Cllr Porter provided a written report.
Cllr Porter requested a Councillor attend a meeting to discuss ‘lit speeding signs’, on Thursday, 23rd October 2008 at Tubbs Hall. Cllr Cox is to attend. The Clerk is to notify Cllr Porter.
City Councillor S Howell – Cllr Howell presented a verbal report.
Cllr Howell commented on the refurbishment of Friarsgate car park. He outlined the situation with regard to Silver Hill, which is still scheduled to continue despite the economic downturn.
Work is expected to begin late 2010 early 2011. WCC has to issue compulsory purchase orders, and it is expected the process will take some time. The Friarsgate Practice and the Primary Care Trust will not be included in the development and are to move to Weeke.
Cllr White – School Governor’s Report – Cllr White commented that the junior school are now in the newly built classrooms, which are looking good. The school intends to organize a ‘litter pick’ as part of a litter and recycling awareness exercise and expect it to be a two day event.
Cllr Warrener – Winchester Local Development Framework and Sustainable Community Strategy – The Way Forward Stakeholder meeting.
The meeting discussed the need for affordable housing in Winchester and district, with the possibility of authorising development at Barton Farm, and the economic prosperity and quality of life issues in Winchester.
PC/08/90 Health & Safety at Work Policy
It was proposed and agreed to adopt the Health & Safety at Work Policy (Appendix 1). This Policy will be subject to periodic reviews.
PC/08/91 Public Question Time
None.
PC/08/92 To receive the Minutes of the Sub-Committees:
The Minutes of the following Committees were received and discussed.
Planning Committee – 30th July & 27th August 2008
The Minutes from the meetings were presented by Cllr James, Chairman of the Planning Committee.
30th July 2008 Meeting –
(PC/08/60) Land between 1-5 Campion Way – the Parish Council objected, and the application has since been refused by WCC.
27th August 2008 Meeting –
(PC/08/73) Abbots Worthy Bus Stops – Members expressed concern at the number of bus stops with only a short distance between them, with the two new bus stops placed on the bend. The Clerk is to write to HCC to suggest removing the new ones.
Recreations & Amenities Committee – 10th September 2008
The minutes from the meeting were presented by Cllr Sign, Chairman of the R&A Committee.
Cllr Sign commented that Councillors undertook a ‘walkabout’ in August, which was worthwhile and well attended by members.
(RA/08/90) Clothing Recycling Bank – It was discussed and agreed that Eversley Park was not a good site to place the Bank. It was agreed that as there are sufficient Recycling Banks in the village and these should be highlighted in the next Newsletter.
(RA/08/88) Web-site – Cllr James was congratulated on the Newsletter and Web-site. Cllr James commented that she is extremely pleased with the Web-site, and proposed that members accept the site that TLC could be formally informed. The PC agreed to proceed. The coding for search engines to show the Web-site address is to be implemented once it has been accepted.
Cllr James proposed that letters should be sent to Cllr Curling at Headbourne Worthy Parish Council for all the work he has undertaken to set up the Web-site, and to TLC commending them on a successful and well presented site.
Finance Committee – 13th August & 10th September 2008
The Minutes from the meetings were presented by Cllr Warrener, Chairman of the Committee.
13th August Meeting –
(F/08/74) It was proposed and agreed that an investment of £135,000 should be invested in the Money Market for one month, subject to review of the accounts by the RFO.
(F/08/75)
The following recommended expenditure was agreed :
Seats - £582;
Signage - £319 and
Storage Garage - £260
(F/08/76)
Anti-graffiti paint, EP Storage Shed - £400
(A meeting is to be arranged with Worthy Sports and Social Club, who own the storage shed, to discuss this and other matters.)
10th September Meeting –
(F/08/83) It was proposed and agreed that an investment of £130,000 should be invested in the Money Market for one month, subject to review of the accounts by the RFO.
The following recommended expenditure was agreed:
Extension of the photocopier contract for one year
Web-site – proposed increase of monthly maintenance charge due to the complexity of the site.
Recommendations contained within all the Minutes were agreed and are subject to follow up checks by Councillors and Clerks
PC/08/93 Chairman’s announcements
Chairman’s Charter – Cllr Warrener circulated a Charter for members. (Appendix 2)
Carols on the Green – Tuesday, 16th December 2008
Cllr Welstead has organized the event and will circulate the details to members nearer the time.
Remembrance Sunday – Cllr Warrener will represent the Parish Council at the service at St Mary’s Church and place a wreath on the Council’s behalf.
PC/08/94 Clerks’ Report & Notice of Correspondence Received
The Clerk commented on the correspondence and event notifications received at the office, and asked that Councillors interested in any of the items contact the office.
FOI Publication Scheme – Under the Freedom of Information Act a new Publication Scheme is to be introduced which all Councils, including Parish Councils, must adopt by 1st January 2009. The Clerk has been notified by HALC that a model scheme will be available later in September. This will be presented to the October meeting.
PC/08/95 Any other notices
Cllr Welstead commented that it would be helpful if houses with names also had numbers. The Clerk is to write to WCC to ask if this is possible.
PC/08/96 Date of Next Meeting
Date: 20th October 2008
Venue: Kings Worthy Community Centre
Time: 7.30 pm
Meeting closed at 9.34 pm |
