Minutes of the Meeting held on Wednesday 14 May 2008
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Peter Warrener [Chairman]
Derek Brockway
Neil Pidduck
Clerk/Finance Officer: Barbara Fairbrother
Colin Arnett
Public: None
F/08/39 Apologies for Absence
Apologies for absence had been received from Cllrs Marshall and Smithers.
F/08/40 Election of Chairman of the Committee
Cllr Warrener was elected Chairman being proposed by Cllr Brockway and seconded by Cllr Pidduck.
F/08/41 Minutes of the Meeting held on the 16 April 2008
The minutes were agreed as a true record of the meeting and were signed by Cllr Warrener.
F/08/42 Matters Arising from the Minutes of 16 April 2008
- F/08/32 Community Respect and Environment Week [CREW] – Scandor have again been reminded of the need to remove the shrub cuttings from Church Green and the KWC.
- F/08/32 Southern Electric – the RFO reported that no further progress had been made on the clarification of a 3 year contract. Action – RFO
- F/08/24 Handyman Replacement – advertisements had been placed on the parish notice boards. The clerk had received one expression of interest.
- F/08/34 Money Market Investment – the RFO reported that £140, 000 had been invested until 12 June 2008.
- F/08/35 Notice Boards – the clerk reported that the contractor had honoured his original quotation for the installation of the new notice boards.
- F/08/35 KWC Gas Boiler – the RFO reported that arrangements had been made with Gascare to service the boiler. It is hoped to offer them an annual maintenance agreement thereafter.
F/08/43 Project Updates
- Top Field – the clerks were asked to establish a direct contact point within WCC for this project and to maintain liaison on developments. Action – the clerk
- Broadview Rent Charge – no further developments to report.
F/08/44 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for April 2008.
Members ratified that the sum of £140,000 being invested in the Money Market until 12 June 2008.
The RFO had been notified by HCC on the increase in street lighting costs to £9422.11. The increase resulted from the cost of power.
Cllr Brockway suggested that an article be included in the newsletter asking for views on the provision of street lighting.
F/08/45 RFO’s and Clerk’s Notices
- Bank Signatories – Members agreed that Cllrs Pidduck and Sign be signatories, together with the to be appointed PC Chairman and PC Vice-Chairman, if not already a signatory.
- Football Pitches – the clerk highlighted the recommendations from the Grounds Supervisor for the treatment to the football pitches at Eversley Park during the closed season.
Scandor had been asked to quote for the work. In view of the tight timescales members agreed that the work could be authorised under chairman’s approval.
- Church Green – Members approved the fee from Open Space monies for the landscape architect to supervise the removal of the Thuja hedge.
- Insurance Policy – Members approved the renewal of insurance with AON from the 1 June 2008. A 15% discount was being offered.
F/08/46 Chairman’s Notices
- Hearing Induction Loop – Members agreed with the suggestion from Cllr Warrener that following the Annual Parish meeting consideration should be given to installing a hearing induction loop in Tubbs Hall. Action – Cllr Warrener
F/08/47 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £14,312.60. See schedule attached.
F/08/48 Date of next meeting
The next meeting was arranged for Wednesday 11 June 2008 at 9.30am.
The meeting closed at 10.50am |
