Minutes of the Meeting held on Wednesday 13 August 2008
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: Peter Warrener [Chairman]
Dawn-Marie Cox
Jim Marshall
Neil Pidduck
Derek Smithers
Clerk/Finance Officer: Barbara Fairbrother
Colin Arnett
Public: 0
F/08/70 Apologies for Absence
There were no apologies for absence.
F/08/71 Minutes of the Meeting held on the 16 July 2008
The minutes were agreed as a true record of the meeting and were signed by Cllr Warrener.
F/08/72 Matters Arising from the Minutes of 16 July 2008
- F/08/62 Southern Electric – Members agreed that a 3 year contract should not be pursued at present until prices had stabilised.
- F/08/62 KWC Gas Boiler – the further repair to the boiler had been undertaken by Gascare.
- F/08/56 KWC Insulation – a response was still awaited from the THMC.
- F/08/66 Bus Shelters – the clerk had circulated quotations for the repair of the bus shelters on Lovedon Lane and Springvale Road. Members agreed that the work could proceed, but asked the clerk to clarify whether any of the existing panels could be reused. Action – the clerk
- Fryers Close – the clerk had circulated a quotation from Scandor to undertake the maintenance of the area until the year end. Members express their concerns that this was setting a precedent for other areas and asked the clerk to continue to pursue the matter with WCC. Action – the clerk
- F/08/64 2007 - 8 Final Accounts - Cllr Pidduck indicated that he was preparing a paper for members to consider regarding the presentation of the parish accounts. It was agreed the meeting on the 20 August should be cancelled and that the paper should be presented to the next Finance Committee meeting. Councillors would then consider whether an additional meeting was still appropriate. Action – Cllr Pidduck
- F/08/66 National Association of Local Councils – the clerk confirmed that members concerns on the proposed increase of the annual affiliation fees had been submitted.
F/08/73 Project Updates
- Land off Hookpit Farm Lane [Top Field] – the clerk reported that Shentons were awaiting a title plan from WCC to progress the project.
- Broadview Rent Charge– Members reluctantly agreed the increased final statement of account from Shentons on a majority vote. The clerk was asked to request an invoice; the payment of which would complete the purchase of the rent charge. Action – the clerk
F/08/74 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for July 2008.
It was recommended and agreed that the sum of £135,000 should be invested in the Money Market for a period of one month subject to review by the RFO.
F/08/75 RFO’s and Clerk’s Notices
Seats – Members agreed the further sum of £582 to complete the project for the refurbishment of seats, together with £74 for a replacement plaque for George Loader, a previous PC chairman. Action – the clerk
Signage – Members agreed the sum of £319 for replacement signs for the PC recreation areas. Action – the clerk
Storage Garage – Members agreed to the sum of £260 being half the annual rental for the storage garage shared with St.Mary’s Church. Action – the clerk
HALC Courses – Members asked that details of the various training courses be circulated. Action – the clerk
Eversley Park Football - the clerk reported that he was chasing Accutek for the payment their last quarterly invoice for pitch fees.
Church Green - the clerk reported that WCC had approved the Open Space funding for the removal of the Thuja hedge.
F/08/76 Chairman’s Notices
Eversley Park Storage Shed – the Chairman expressed his concerns regarding the graffiti on this shed owned by the WSSC. Members discussed the history and agreed to fund the purchase of anti-graffiti paint up to the sum of £400 in an environmentally shade of green. Action – the clerk
Concerns regarding the safety of the oil storage tank had also been highlighted with the WSSC.
Vice-Chairman – the Chairman express his wish to have a vice-chairman for the committee. Cllr Cox was nominated by Cllr Marshall and seconded by Cllr Smithers. All members voted in favour.
Legal Services – the clerk had circulated details of the legal services offered to parish councils by Hedleys. Members agreed that they should be included in our listing for legal services, subject to the checking of references. Action – the clerk
F/08/77 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £25,888.79. See schedule attached.
F/08/78 Date of next meeting
The next meeting was arranged for Wednesday 10 September 2008 at 9.30am.
The meeting closed at 12.45pm
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