Minutes of the Meeting held on Wednesday 12 March 2008
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:
Robert Johnston [Chairman]
Jim Marshall
Neil Pidduck
Peter Warrener
Clerk/Finance Officer: Barbara Fairbrother
Colin Arnett
Public: None
F/08/20 Apologies for Absence
There were no apologies for absence.
F/08/21 Minutes of the Meeting held on the 13 February 2008
The minutes were agreed as a true record of the meeting and were signed by Cllr Johnston.
F/08/22 Matters Arising from the Minutes of 13 February 2008
- F/08/13 Temporary Traffic Order – Cllr Johnston informed members that the work at the disposal site should be completed by April 2008.
- F/08/13 Community Respect and Environment Week [CREW] – Cllr Johnston had met with the supervisor of the team and agreed the tasks to be undertaken in April.
- F/08/13 Church Green – the clerk informed members that the conifer hedge was scheduled for removal and replacement in August 2008, subject to approval from WCC.
- F/08/15 Statement of Accounts – the RFO shared with members the difficulty in amending the accounts classification of “open spaces”. It was agreed that “PC” and “WCC” be added to clarify the classifications. Action - RFO
- F/08/16 Southern Electric – the RFO reported that no further progress had been made on the clarification of a 3 year contract.
- F/08/17 KWCC Environmental Assessment – Cllr Johnston highlighted the need to include the programming of the central heating within assessment.
F/08/23 Project Updates
- Top Field – Cllr Johnston informed members the amendment to the S106 Agreement with Milford Homes was on the agenda for the next WCC Planning Committee meeting on the 13 March 2008.
- Broadview Rent Charge – the clerk reported that clarification of the legal charges involved with this project had yet to be received from Shentons.
F/08/24 Handyman Replacement
Cllr Johnston reported that Max Francis was reluctant to continue now that he no longer resided in the village. Members agreed that as an interim arrangement payment could be made for work undertaken by Roger Sign, who is related to a parish councillor.
Members agreed that an advertisement should be placed in the next edition of the Parish Newsletter. The rate of pay would remain the same with a minimum retainer. The clerk was asked to compile a job specification for approval by the R&A Committee. Action – the clerk
F/08/25 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for February 2008. It was recommended and agreed that the sum of £65,000 should be invested in the Money Market for a period of one month, subject to review by the RFO.
The clerk confirmed that the website monies had been banked. Members agreed that these should be reflected in the accounts.
F/08/26 RFO’s and Clerk’s Notices
- Street Lighting PFI – the RFO circulated a letter from HCC giving an update on the current status.
- Dog Bins - the RFO informed members that WCC had confirmed that there would be no increase in the charges for the emptying of dog bins in the next financial year.
- Abbots Worthy Bus Shelter – Members approved the funding for a commemorative sign for the new shelter.
- Burial Ground – Members approved the funding for two compost bins and gravel works around the holly.
F/08/27 Chairman’s Notices
- Fryers Close – Cllr Warrener had received a request for the refunding of the costs of fencing from a resident of an adjacent property. Cllr Johnston indicated that this should be referred to the Tenants Association.
F/08/28 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £64,563.63. See schedule attached.
F/08/29 Date of next meeting
The next meeting was arranged for Wednesday 9 April 2008 at 9.30am.
The meeting closed at 11.46 pm |
