Minutes of the Meeting held on Wednesday 11 June 2008
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors:Peter Warrener [Chairman]
Jim Marshall
Neil Pidduck
Clerk/Finance Officer: Barbara Fairbrother
Colin Arnett
Public: 0
F/08/49 Apologies for Absence
Apologies for absence had been received from Cllr Smithers.
F/08/50 Election of Chairman of the Committee
Cllr Warrener was elected Chairman being proposed by Cllr Pidduck and seconded by Cllr Marshall. All members unanimously agreed.
F/08/51 Minutes of the Meeting held on the 14 May 2008
The minutes were agreed as a true record of the meeting and were signed by Cllr Warrener.
F/08/52 Matters Arising from the Minutes of 14 May 2008
- F/08/42 Community Respect and Environment Week [CREW] – Scandor have again been reminded of the need to remove the shrub cuttings from the KWC.
- F/08/42 Southern Electric – the RFO reported that no further progress had been made on the clarification of a 3 year contract.
Action – RFO
- F/08/42 Handyman Replacement – the clerk had received two expressions of interest.
- F/08/42 Money Market Investment – Members asked that all councillors be circulated with information regarding the money market investment.
Action - RFO
- F/08/42 KWC Gas Boiler – the RFO reported that arrangements had been made with Gascare to repair the boiler. It is hoped to offer them an annual maintenance agreement thereafter.
- F/08/45 Bank Signatories – the RFO reported that progress was being made on the changes to the bank signatories.
- F/08/45 Football Pitches – Members agreed the quotation from Scandor for vertidrain, overseeding, fertilising and weedkilling the pitches, but agreed with the Grounds Supervisor’s advice that the top dressing although desirable was not essential. The clerk was asked to place an order for the work.
Action – the clerk
- F/08/46 Hearing Induction Loop – Members agreed to not progress this any further as there appeared to be no demand for such a facility.
F/08/53 Seat Replacements
The clerk tabled a paper detailing the recommendations and associated costs of replacing and repairing the seats which are the responsibility of the PC.
After a detailed discussion members agreed to grant some £4,000 initially towards the project and to review the balance to complete the project later in the year.
Action – the clerk
F/08/54 Project Updates
- Top Field – no further developments to repor
- Broadview Rent Charge – no further developments to report.
F/08/55 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for May 2008.
It was recommended and agreed that the sum of £148,000 should be invested in the Money Market for a period of one month subject to review by the RFO.
F/08/56 RFO’s and Clerk’s Notices
- KWC Insulation – the clerk tabled a quotation for loft insulation at the KWC. Wall insulation was not required as the older part of the building was timber framed and the new extension had been insulated to the required standard. Members approved the sum of £176 for the PC proportion of the cost with the larger balance being funded by the THMC.
- Lovedon Lane Bus Shelter Repair – Members decided to defer the repair to the glass in the shelter until they were confident that the current phase of vandalism was over.
- HCC Pension Scheme – the clerks highlighted an apparent anomaly in the current scheme whereby the payments for additional hours worked would not contribute towards the final pension unless they were included within the contracted hours. It was agreed that the clerks investigate the matter further and report back to members.
Action – the clerk
- Street Lighting – Members approved the quotation of £449.29 from HCC for the replacement of the street lamp on Stoke Charity Road.
Action – the clerk
- Grants – Letters of thanks had been received from Cornerways and the Tenants Association.
- Box It - a letter had been received from our document storage agency indicating that a fuel charge on deliveries is to be introduced.
- Internal Auditor – Paul Reynolds is gradually resuming his duties after his period of sickness which has resulted in a delay in the finalising of our annual accounts.
F/08/57 Chairman’s Notices
None
F/08/58 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £7,078.69. See schedule attached.
F/08/59 Date of next meeting
The next meeting was arranged for Wednesday 16 July 2008 at 9.30am.
The meeting closed at 11.45am
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