Minutes of the Meeting held on Wednesday 10 September 2008
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: Peter Warrener [Chairman]
Dawn-Marie Cox
Neil Pidduck
Derek Smithers
Clerk/Finance Officer:
Barbara Fairbrother
Colin Arnett
Public: 0
F/08/79 Apologies for Absence
Apologies for absence had been received from Cllr Marshall.
F/08/80 Minutes of the Meeting held on the 13 August 2008
The minutes were agreed as a true record of the meeting and were signed by Cllr Warrener.
F/08/81 Matters Arising from the Minutes of 13 August 2008
F/08/72 KWC Insulation – the THMC Management Committee are considering their contribution towards the insulation at their next meeting on the 27 September 2008.
F/08/72 Bus Shelters – the clerk reported that he had met on site with a representative of Queensbury, who had agreed that some of the existing panels on the shelters at Lovedon Lane and Springvale Road could be reused, so reducing the costs.
Members also approved the installation of additional rear panels for the shelter on Springvale Road pending confirmation from the R&A Committee. Action – the clerk
F/08/72 Fryers Close – the clerk was still pursuing the maintenance schedule with WCC. Action – the clerk
F/08/75 Storage Garage – the clerk had written to the Church seeking clarification of the rental sum involved for the current length of the let.
F/08/75 Eversley Park Football – Accutek had acknowledged the outstanding pitch fees and were arranging payment. To date no payment had been received. Action – the clerk
F/08/76 Eversley Park Storage Shed – WSSC were discussing the offer of anti-graffiti paint at their next committee meeting.
F/08/76 Legal Services – the clerk reported that he had received satisfactory references for Hedleys from HALC.
F/08/82 Project Updates
Land off Hookpit Farm Lane [Top Field] – no further progress to report.
Broadview Rent Charge – Shenton’s invoice had now been paid which should now bring the transfer to a conclusion.
F/08/83 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for August 2008.
It was recommended and agreed that the sum of £130,000 should be invested in the Money Market for a period of one month subject to review by the RFO.
Members discussed the papers from Cllr Pidduck regarding the presentation of the accounts. Cllr Pidduck emphasised that he was in no way querying the competence of the RFO’s or the accuracy of the figures, but merely suggesting changes which would assist councillors in their decision making.
It was agreed that an informal group consisting of Cllrs Pidduck, Cox and Smithers should consider the suggestions and report back to committee.
F/08/84 RFO’s and Clerk’s Notices
Photocopier – HCC had indicated that the 4 year contract on the parish office photocopier was due to end on the 30 September 2008. Members agreed that a one year extension would be appropriate, pending confirmation of the costs. Action – the clerk
Web-site – Members considered a proposal for an ex-gratia payment to be made to the web-site designer for the work undertaken. Members were concerned that this would set a precedent and agreed not to endorse such a payment.
However they did consider an increase in the monthly maintenance charge due to the complexity of the site, to be appropriate. Action – the clerk
F/08/85 Chairman’s Notices
None
F/08/86 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £8,057.92. See schedule attached.
F/08/87 Date of next meeting
The next meeting was arranged for Wednesday 15 October 2008 at 9.30am. Cllr Pidduck gave his apologies.
The meeting closed at 11.40 am
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