Minutes of the Meeting held on Wednesday 10 December 2008
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: Dawn-Marie Cox [Chairman], Jim Marshall, Neil Pidduck, Derek Smithers
Clerk/Finance Officer: Barbara Fairbrother, Colin Arnett
Public: 0
F/08/108 Apologies for Absence
Apologies for absence had been received from Cllr Warrener.
F/08/109 Minutes of the Meeting held on the 12 November 2008
The minutes were agreed as a true record of the meeting were signed by Cllr Cox.
F/08/110 Matters Arising from the Minutes of 12 November 2008
- F/08/99 Identity Badges – Cllr Smithers suggested that the generic term “Councillor” on the badge could be misleading. Cllr Cox agreed to establish the cost of adding “Parish Councillor” to each badge. Action – Cllr Cox
- F/08/99 Tree Planting at Eversley Park - this had been undertaken without any addition cost to the PC.
- F/08/99 KWC Notice Boards – these had now been delivered and were awaiting installation.
- F/08/104 Eversley Park Tree Work – this is scheduled to be undertaken on the 12 December 2008.
- F/08/104 Web-site – the order had been placed for the work associated with the walks leaflet.
- F/08/106 To Authorise Invoices for Payment – it was agreed that Cllr Cox should become an authorised signatory. The RFO is to process the paperwork with NatWest. Action - RFO
F/08/111 Project Updates
- Land off Hookpit Farm Lane [Top Field] – There were no further developments to report.
F/08/112 Budget Considerations 2009-10
Discussion took place on the draft budget from the meeting held on the 3 December 2008. It was agreed that this would be finalised at the next meeting and presented to the PC on the 19 January 2009. Action – RFO
The RFO shared with members the results of the meeting with HCC regarding the PFI Initiative on Street Lighting. HCC had agreed that a budgetary provision for 2009/10 of £10K for street lighting would be adequate
F/08/113 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for November 2008.
The RFO highlighted the monies received from the WCC Open Space Fund for the legal fees associated with the purchase of the lease for Broadview.
It was recommended and agreed that the sum of £100,000 should be invested in the Money Market for a period of five weeks, subject to review by the RFO.
F/08/114 RFO’s and Clerk’s Notices
- Land Registry – a letter had been received from Hedleys recommending registration of the areas of land owned by the PC which are not registered. Members agreed that this was desirable and authorised the expenditure of the estimated costs involved of £370.
F/08/105 Chairman’s Notices
F/08/116 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £10,396.36. See schedule attached.
F/08/117 Date of next meeting
The next meeting was arranged for Wednesday 14 January 2009 at 9.30am.
The meeting closed at 10.31am |
