Minutes - Recreation and Amenities Committee Meeting

This page was last updated on Tuesday, August 12, 2008

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Present:

Councillors: Rosemary Sign [Chairman]
Derek Brockway
Liz James

Clerk: Colin Arnett

Public: 1

RA/07/76 Apologies for Absence

Apologies for absence had been received from Cllrs Marshall, Warrener and Welstead. Cllr Culhane had reluctantly resigned from the committee due to other commitments.

RA/07/77 Public Question Time

Dennis Curling from Headbourne Worthy PC spoke on the Worthies Web-site together with Cllr James.

A schematic diagram was circulated outlining the proposed composition of the web-site.

Cllr Sign emphasised the need to separate the two Parish Councils as they were very different in size, constitution and the range of services that they offered.

 

Members discussed such issues as the security of information, updating and councillor profiles.

The clerk agreed to submit a schedule of meetings, contact details and a synopsis of the PC for inclusion on the web-site.
Action – the clerk

 

Cllr Brockway agreed to compile a map of parish walks.
Action – Cllr Brockway

 

Members agreed that a special meeting should be arranged to give all councillors an opportunity to comment on the proposed web-site.
Action – the clerk

RA/07/78 Minutes of the Meeting held on 12 September 2007.

The minutes were agreed as a true record of the meeting and were signed by Cllr Sign.

RA/07/79 Matters Arising from the Meeting of the 11 July 2007

• RA/07//69 State of the Village – the clerk had not received a response from WCC to his letter regarding the state of the village. The clerk was asked again to highlight the problem of litter on parts of Fraser Road.
  Action – the clerk
  
  

RA/07/80 Project Updates

The clerk tabled a project status report [copy attached].

• Eversley Park Football - New Pitch Booking System – no return had been received from the junior football teams for September and October. Members expressed their disappointment and suggested that possible sanctions be highlighted with the manager.
  Action – the clerk
  
  
• Hinton Fields – Installation of Dragons Teeth – the clerk was asked to chase the order.
  Action – the clerk

RA/07/81 Kim Bishop Walk

Cllr Sign expressed her continuing concerns regarding the maintenance of the trees on the banking. Cllr Brockway had undertaken some research into the land, but had little success in establishing ownership. It was suggested that Cllr Brockway and the clerk jointly review the parish records.
Action – Cllr Brockway/the clerk

RA/07/82 Newsletter

Cllr Brockway outlined the responses which he had received for inclusion in the November edition of the newsletter. It was agreed that a questionnaire should be included for parishioners to respond to a 30mph speed limit throughout the village.
Action – Cllr Brockway

RA/07/83 Web-site

Nothing to add to the earlier discussion.

RA/07/84 Clerks Notices

• Ground Supervisor’s Report – the clerk had circulated the latest report from Kelvin Mason. Members were pleased that the contractor is carrying out the work to a good standard and broadly in line with the specification.
  
  
• Grounds Maintenance Contract – agreement had been reached with Scandor on extending the contract for a further two years to the 31 December 2009.
  Cllr Brockway was concerned that councillors had not had an opportunity to be involved with the contract extension. Cllr Sign outlined the consultation which had taken place.

RA/07/84 Clerks Notices Cont.

• 2008/9 Budget – Members agreed that the following projects be costed by the clerk and submitted to the Finance Committee for inclusion in the budget for 2008/9; Burial Ground Shrubs, Newsletter, Tree maintenance, Web-site Maintenance, Additional Dog-bin, Replacement Goal Posts, Goal-mouth Improvements and new signs for the Recreation Areas.
  Action – the clerk
  
  

RA/07/85 Chairman’s Notices

• Eversley Park – Members agreed with Cllr Brockway that a further review should be undertaken of the top path and an extension to link to the car park.
  
  
• Notice Board – Cllr Brockway suggested that consideration should be given to the possible installation of an addition parish notice board outside the school gates.
  
  
• Access to The School Playing Field – Cllr Brockway had received a request for alternative access via Hinton Park into the school playing field for grass-cutting equipment. The clerk was asked to investigate the options.
  Action – the clerk

RA/07/86 Date of next meeting

The next meeting was scheduled at 7.30 pm on the 14 November 2007.

The meeting closed at 9.50 pm.

R&A Projects – Status Report as at 10 October 2007

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