Minutes of the Meeting held on Wednesday 14 November 2007
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: Robert Johnston [Chairman]
Mike Lomas
Neil Pidduck
Peter Warrener
Clerk/Finance Officer: Barbara Fairbrother
Colin Arnett
Public: None
F/07/107 Apologies for Absence
Apologies for absence had been received from Cllr Marshall.
F/07/108 Minutes of the Meeting held on the 10 October 2007
The minutes were agreed as a true record of the meeting and were signed by Cllr Johnston.
F/07/109 Matters Arising from the Minutes of 10 October 2007
- F/07/100 Notice Boards – Cllr Warrener asked where the new notice boards were to be located – London Road, Springvale Road, Vian Place and Fraser Road.
- F/07/100 Kings Worthy Community Centre Rent Review – Cllr Johnston signed the new agreement from WCC.
F/07/110 Project Updates
- Church Green [Peeks Field] – Shentons are finalising the land transfer.
- Top Field – a letter had been received from Gleeson’s commenting on the presentation made by Colin Begeman on behalf of the Milford Group. An invitation had been sent to Gleeson’s to undertake a similar presentation to the Parish Council.
- Broadview Rent Charge – No further developments. The clerk was asked to chase Shentons again.
Action – the clerk
F/07/111 Website Funding
Members discussed the various options and decided that a 50/50 division of both expenditure and income with Headbourne Worthy PC was appropriate for this project.
Action – the clerk
F/07/112 Budget 2008/9
Members agreed a draft budget for the next financial year for discussion.
Action – the clerk
F/07/113 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for October 2007.
It was recommended and agreed that the sum of £98,600 should be invested in the Money Market for a period of one month, subject to review by the RFO.
F/07/114 RFO’s and Clerk’s Notices
- Eversley Park and Fraser Road - New Playground Equipment – the clerk circulated the tender responses that WCC had approved for Open Space funding. Members agreed with the recommendations and asked the clerk to place the order.
Action – the clerk
- Fryers Close – Landscape Improvements - the clerk circulated the conditions from WCC for the scheme to proceed. Members agreed with the terms and asked the clerk to proceed with the implementation.
Action – the clerk
- New Bus Shelter - Abbots Worthy – Members approved the balance of funding of £460 for the new shelter and asked the clerk to proceed with the order.
Action – the clerk
- Kim Bishop Walk - New Barrier – Members approved the installation of a new barrier to deter motor-cycles at a cost of £125.
Action – the clerk
- Tubbs Hall – Velux Window Guards - Members asked the clerk to obtain further quotations for the provision of guards over these windows.
Action – the clerk
- Bus Shelter - Lovedon Lane [opposite Castle Rise] – Members were informed that the cost of repairing 3 damaged panes of glass would be £470. Members decided to defer the repair until the current trend of such incidents had subsided.
Action – the clerk
- Eversley Park – All Season Pitch – a quotation for £672 had been received for repairing the damage to the tarmac surface. Members asked the clerk to investigate other options for the repair.
Action – the clerk
F/07/115 Chairman’s Notices
- KWCC Front Door – Cllr Johnston had received an enquiry from the Tubbs Hall MC for assistance towards the provision of a new front door to assist disabled users. Members agreed that the installation of a new bell and adjustments to the tension of the existing door would suffice.
F/07/116 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £9,120.34. See schedule attached.
F/07/117 Date of next meeting
The next meeting was arranged for Wednesday 12 December 2007 at 9.30am.
The meeting closed at 11.30 am
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