Minutes of the Meeting held on Wednesday 14 February 2007
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: Robert Johnston [Chairman]
Stan Howell
Tony May
Neil Pidduck
Clerk/Finance Officer: Barbara Fairbrother/Colin Arnett
Public: None
F/07/12 Apologies for Absence
Apologies for absence had been received from Cllr Marshall.
F/07/13 Minutes of the Meeting held on the 10 January 2007
The Minutes were agreed as a true record of the meeting and were signed by Cllr Johnston.
F/07/14 Matters Arising from the Minutes of 10 January 2007
F/07/03 - Village Design Statement – a refund for the costs associated with the design and printing of the document had been received from WCC.
F/07/08 – Bank Charges – NatWest have apologised for the situation and will ensure that no charges are levied on our account.
F/07/15 Project Updates
Church Green [Peeks Field] – no further developments on the legal transfer to report. The developer is continuing to implement the landscape management plan.
Cllr Johnston suggested that contingency plans should be made to hold the village fete at Eversley Park as the area had not been passed to the PC.
Action – the clerk
Top Field – no further developments to report.
Broadview Rent Charge – no further developments to report.
F/07/16 Review of Standing Orders
The clerk circulated copies of the revised standing orders. Members were asked to forward any comments to the clerk.
Action – ALL Committee Members
F/07/17 Grant Applications
Members recommended that a grant of £99.99 be awarded to the Kings Worthy Day Centre for the purchase of a computer printer.
F/0718 To Receive Statements of Accounts
The Committee received the Budget Report, Account Balances Report and Profit & Loss Statement for January 2006.
It was recommended and agreed that the sum of £62,600 should be invested in the Money Market for a period of one month, which includes the monies received from the WCC Open Spaces Fund, subject to review by the RFO.
F/07/19 RFO’s and Clerk’s Notices
- Appointment of Grounds Supervisor – members agreed with the appointment of Kelvin Mason as the Grounds Supervisor.
The clerk was asked to investigate the options for the provision of tree inspections.
Action – the clerk
- Ash Tree – 2A Wesley Road – Cllr Johnston detailed the action to approve the crown lifting of this tree which is in Kim Bishop Walk.
Cllr Johnston recommended that consideration should be given to transferring the ownership of this footpath to HCC.
Action – the clerk
- Pink Chestnut Tree – Broadview – members were reluctant to approve the funding for a replacement for this donated tree which had been vandalised. They considered that a precedent would be set.
- Electronic Banking – the clerk circulated the latest advice from HAPTC where the DCLG are not able to recommend such systems as they do not have adequate safeguards for public bodies.
Under the provisions of the Public Bodies [Admissions to Meetings] Act 1960 [as extended by S100 of the Local Government Act 1972] the public were excluded from the meeting due to the confidential nature of the business to be considered.
F/07/20 Chairman’s Notices
- Newsletter Questionnaire – Cllr Johnston reported that Jackie Porter is to chase HCC for the payment of the invoice from Culverlands.
- St.Mary’s Church Hall – Members discussed the informal approach for assistance towards an upgrade to the kitchen. It was agreed that the project fell outside of PC funding.
F/07/21 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £12,279.99. See schedule attached.
F/07/22 Date of next meeting
The next meeting was arranged for Wednesday 14 March at 9.30am.
The meeting closed at 11.18 am.
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