Minutes of the Meeting held on Wednesday 13 June 2007
at the Kings Worthy Community Centre, Fraser Road, Kings Worthy
Present:
Councillors: Robert Johnston [Chairman]
Stan Howell
Neil Pidduck
Peter Warrener
Clerk/Finance Officer:
Colin Arnett
Public: None
F/07/55 Apologies for Absence
Apologies for absence had been received from Cllr Marshall and Barbara Fairbrother.
Cllr Johnston welcomed Cllr Warrener to the Committee.
F/07/56 Election of Chairman
Cllr Johnston was proposed as chairman by Cllr Howell and seconded by Cllr Pidduck. All members unanimously agreed.
F/07/57 Minutes of the Meeting held on the 16 May 2007
The minutes were agreed as a true record of the meeting and were signed by Cllr Johnston.
F/07/58 Matters Arising from the Minutes of 16 May 2007
- F/07/49 Notice Boards/Bus Shelters – the clerk reported that he had written to several local firms regarding sponsorship for the new notice boards. Cllr Johnston suggested that Wessex Windows should also be approached.
A consultation letter had been delivered to the residents of Abbots Worthy regarding the proposed replacement bus shelter.
F/07/59 Project Updates
- Church Green [Peeks Field] – there had been no developments since the last meeting. Infinity Homes legal team were still querying our legal costs.
- Top Field – No further developments to report
- Broadview Rent Charge – a request had been received from Shentons for the sum of £199.75 to cover the legal costs of the vendor’s solicitors. Members agreed that this should be paid and that an application be submitted to WCC for Open Space funding.
Action – the clerk
F/07/60 HCC PFI Street Lighting Proposals
A letter had been received from HCC outlining the PFI proposal and asking for a preliminary view from the PC by the 30 September 2007.
Members asked the clerk to make enquiries with the Winchester Town Forum and the Littleton and Harestock PC as to whether they anticipate joining the scheme.
Action – the clerk
Note – Winchester Town Forum are intending to join the scheme.
F/07/61 Formal Arrangements with Tubbs Hall and Parish Council
Cllr Johnston suggested that a formal review be undertaken of the costs involved with the management charge and of the lease arrangements.
The clerk was asked to arrange a meeting with Jackie Porter and the Treasurer of the Tubbs Hall Management Committee.
Action – the clerk
F/07/62 To Receive Statements of Accounts
The Committee received the Budget Report and Account Balances Report for May 2007.
Cllr Warrener asked for further clarification of the £31 expenditure under the category KWCC Other.
Action – the clerk
It was recommended and agreed that the sum of £126,600 should be invested in the Money Market for a period of one month, which includes the monies received from the WCC Open Spaces Fund, subject to review by the RFO.
The clerk circulated the final accounts for the financial year 2006/7 for presentation to the Audit Commission.
Cllr Johnston outlined the requirement for the PC to undertake a review of the effectiveness of its internal audit procedure and to appoint an Internal Auditor, who must be independent of the Council. The PC appointed Mr Paul Reynolds FMAAT in April 2002.
The accounts are checked and audited by Paul on a quarterly frequency. He also reviews our financial procedures and policies as specified under the financial regulations.
F/07/63 RFO’s and Clerk’s Notices
None
F/07/64 Chairman’s Notices
None
F/07/65 To Authorise Invoices for Payment
The Committee received a schedule of invoices due for payment, agreed the schedule and signed the cheques. The total invoices for payment, including salary payments and direct debits amounted to £7,992.81. See schedule attached.
F/07/66 Date of next meeting
The next meeting was arranged for Monday 9 July 2007 at 9.30am.
The meeting closed at 10.45 am |
